Board Minutes December 2013: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: Meghan | * Meeting Chair: Meghan | ||
* Minute-taker: Anna | * Minute-taker: Sarah (til 7), Anna | ||
* Food by: Kristen | * Food by: Kristen | ||
* Board attendance: Douglas, Leila, Meghan, Steve, Kristen, Caylie, Chris Co, Sarah, Anna. | * Board attendance: Douglas, Leila, Meghan, Steve, Kristen, Caylie, Chris Co, Sarah, Anna (7pm). | ||
* Staff attendance: Chris, Coreen. | * Staff attendance: Chris, Coreen. | ||
* Regrets: Bernadette, Justin | * Regrets: Bernadette, Justin | ||
* Absent: none | * Absent: none | ||
* Guests: Alexey, Matthew, Heather, Derek, Karly | * Guests: Alexey, Matthew, Heather, Derek, Karly (left at 7) | ||
== Call to Order == | == Call to Order == | ||
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* Action Items: '''Anna''' will follow up with the new board member before the January meeting for a mini-orientation. | * Action Items: '''Anna''' will follow up with the new board member before the January meeting for a mini-orientation. | ||
<span style="background: yellow;">Motion:</span> To appoint | <span style="background: yellow;">Motion:</span> To appoint Matthew as an interim EBC Board member until the AGM in 2014. Motioned by Anna. Seconded by Steve. '''Motion Carried.''' | ||
== New Business (35mins)== | == New Business (35mins)== | ||
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=== Bylaw change proposal (5 min)=== | === Bylaw change proposal (5 min)=== | ||
* Kristen gave overview of history of this bylaw change. | |||
* The Policy Committee would like to vote on the following change to the board membership statement in the section titled "[http://edmontonbikes.ca/w/Bylaws_(2013)#Election_of_the_Board_of_Directors Election of the Board of Directors]" at the end of point 'b.' | * The Policy Committee would like to vote on the following change to the board membership statement in the section titled "[http://edmontonbikes.ca/w/Bylaws_(2013)#Election_of_the_Board_of_Directors Election of the Board of Directors]" at the end of point 'b.' | ||
** "The board may waive the 'in good standing' requirement on a case-by-case basis, with 75% approval." | ** "The board may waive the 'in good standing' requirement on a case-by-case basis, with 75% approval." | ||
* Discussion notes: | * Discussion notes: | ||
** CHAN: This seems fraught, and susceptible to nepotism. e.g. Two members not-in-good-standing contest a seat, one of them is friends with the board. At that point, and even at the AGM, the Board could allow one to run and deny the other without any consistent selection criteria. Requiring an arbitrary super-majority doesn't make the process itself any less arbitrary. From the eyes of a member, the Board could be denying me the chance to vote for someone while manipulating the rules to let some other normally-ineligible person run. I think it's generally cleaner and clearer to just let the election run with members-in-good-standing, and then outright appoint people to fill remaining vacant seats, rather than complicating the rules for election-time. | ** CHAN: This seems fraught, and susceptible to nepotism. e.g. Two members not-in-good-standing contest a seat, one of them is friends with the board. At that point, and even at the AGM, the Board could allow one to run and deny the other without any consistent selection criteria. Requiring an arbitrary super-majority doesn't make the process itself any less arbitrary. From the eyes of a member, the Board could be denying me the chance to vote for someone while manipulating the rules to let some other normally-ineligible person run. I think it's generally cleaner and clearer to just let the election run with members-in-good-standing, and then outright appoint people to fill remaining vacant seats, rather than complicating the rules for election-time. | ||
** | **Chan: To keep bylaws simple and clear, keep bylaws as is and board may decide to appoint anyone after the AGM. If change was "member can stand for election" then no problem, but having board decide with super majority seems troublesome. | ||
* Action Items: ''' | *Matt: Look at requirements for Charity for membership, members in good standing, and who can vote... Will look into this. | ||
*Caylie: At AGM we must have a diligent check of memberships to ensure only current members are voting. Chan: Had infrastructure at 2013 AGM. | |||
* Action Items: '''Matt''' will look into CRA requirements for membership and voting. | |||
=== IndieGoGo.com campaign (10 min)=== | === IndieGoGo.com campaign (10 min)=== | ||
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** CHAN: Which ones? Mechanics are volunteers wherever possible. Everything's calculated to at least make some money, and although many of the $50-$90 items aren't as profitable as the <$50 and >=$100 items, they tend to be fairly effective vehicles for promoting cycling in the city (e.g. one-on-one courses are a prime way to convert new volunteers, and I feel like flooding the streets with MonkeyLectric lights is going to have a really fascinating effect on cycling culture in Edmonton). | ** CHAN: Which ones? Mechanics are volunteers wherever possible. Everything's calculated to at least make some money, and although many of the $50-$90 items aren't as profitable as the <$50 and >=$100 items, they tend to be fairly effective vehicles for promoting cycling in the city (e.g. one-on-one courses are a prime way to convert new volunteers, and I feel like flooding the streets with MonkeyLectric lights is going to have a really fascinating effect on cycling culture in Edmonton). | ||
* Discussion notes: | * Discussion notes: | ||
** | **Chan: timeframe of prizes are estimates, will work it out with person who gets the prize. 100% markup on all saleable stuff (therefore profitable) but gets excitement for campaign. Caylie: bikes seemed to be valued less than actual value... Chan: Right, bikes were donated so they are still profitable and we were selling them 50% off last month anyway. Leila: Can you share the campaign breakdown of how profitable it will be? Chan: Resources going into this were learning how to set up indiegogo, sharing it with membership... most of this is what we do for our normal operations. Caylie: Does indiegogo pay out diff if we don't reach goal? Chan: yes, its in my report. | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||