Board Minutes March 2013: Difference between revisions

* <span style="background: yellow;">Motion: </span> To approve agenda by Sarah. Seconded by Duncan.  

* <span style="background: yellow;">Motion:</span> to approve February 2013 minutes by Adam. Seconded by Neil.

* Was the doctors' letter released to the media with names? Neil-- it was.

* Neil will talk to Paul about some concerns.  

* Why no summer student? CSJ will be oversubscribed, it's a long application. Hiring student for events hasn't been super-effective in the best. If we hire anyone it will be Tara for Spoke, and/or someone for adaptive bike program.

* Do we need to put together a coalition in support of bike lanes for next time? We know who those people are from this time. We need women there!!! We don't necessarily want a go-to list, we want fresh people every time.

* Should board members take on finding partnerships? Chris: there's a standard-issue email. The only real criteria: it can't be one-sided, has to be a reasonable discount for the promotion we give them. Doesn't have to be an on-going membership sponsorship, it could be in-kind donations for us. Sarah: could we get a copy of your standard email to share. Chris: yes.

* Yay there's no more cash missing.

* MEC is offering free bike maintainence seminars. Can we get some promotion there, for people to come use their new skills? Chris: some of the mechanics mention us. Their courses have been really popular. But the free one is not even hands-on. The hands-on one will be paid. Chris will try to have Bikeworks cards avail to distribute.

* Chris: Volunteer Orientations will focus on soft skills, the actual procedures will come from documentation, which is not quite there yet. Bern: can we pair new volunteers with mentors? Chris: yes for mech skills, no for procedures because they keep changing. Adam: motivation and belonging important for new volunteers. Chris: yes, that's why orientation will focus on principles.

*Proposed Spring sched seems ambitious. Some volunteers at BWN seemed a little concerned about have enough help. Does Coreen enforce a minimum # of volunteers per shift? Yes, two, hopefully 3-4.

*Adaptive Bikes have already made $63 for us (donations). Institutions will pay, individuals not.

* Just a brief update. That's it.

* Focus on Complete Streets groups. Getting routes in the right places, traffic calming. The 83 ave one will have an open house when it gets nice, door-knocking, etc ... so we don't get a repeat of 76 ave. Next (and future) AdvCom meeting will be at United Cycle. Meeting coming up with Grant Mac rep (head of sustainability).  

* What is the budget for this? There's room in "event costs," etc in the budget. $400 def ok (for 2 events, spring and fall), if you have a great idea for a $500 event let us know.

* We'll do a survey of volunteers. BW dance party, house party? hot tub party? Bike prom? Ride?  

* Important to be inclusive of older volunteers, etc.

* Lee idea: lead a bike ride to elk island, camp in their tipis, bike back, all in a 24h timeframe. Possible July retreat idea?

* Use "anyone with the link" setting.

* Yes, we're trusting Google.

* push to next meeting.

* I am interested in organizing a conference for the fall of 2013 to gather bike commuters from across AB to share ideas.

* There's interest from Canmore, Edmonton, Calgary, Devon, Leduc, Red Deer, Lethbridge ... might have a connection for cheap space in Red Deer. Focus will be commuter cycling. Interested in having speakers. Maybe everybody brings a 10-minute presentation on sthg that works in their own community. Goal: 40-ish ppl. Sarah imagined something larger scale: working grps, idea-sharing. Duncan: invite Cgy head of planning (Rollin Stanley). Chris: could get Devon MLA. Someone who attended Kickstand (Copenhaguenize) in Cgy. Prob dates: September? That's civic election time. Is that a good thing? Who's helping? Bern, Sarah, Molly, Neil if you need something specific.

*We can learn from BikeBike's model of multi-city organizing. They set a theme for certain blocks of time, but individuals pitch particular talks. Kevin Schmidt has been very involved, also Hindle.  

* 1 day or 2? More socialization over 2. Maybe 1.5 days.  

* <span style="background: yellow;">Motion: The board supports the organization of an AB Bicycle Commuters Conference.</span> Moved Sarah, seconded Bern, carried.

* Leila is the VP now. She seems to have been busy. Is there someone who can be acting Pres if she's not into it? Adam can. Duncan will still be around to do media as a citizen or rep'ing the Complete Streets groups.

* We also need an Advocacy Committee chair. Can it stand on its own without a board chair? The meeting is Duncan/Chris every month, with some others. Duncan will bring this up at the next AdvCom meeting.  

* Neil is intending to be involved in Complete Streets Oliver. Anna too. Maybe between the two of them they can rep EBC there fairly often. Duncan will add Adam and Bern to the CSS list, they will represent there.

* ACTION: Duncan will call Leila. Making a decision on this is carried forward to next meeting.

* <span style="background: yellow;">Motion: That we appoint as signing authorities Adam Burgess, Leila Sidi, Micah Cooper, and Paul Govenlock.</span> Moved by Neil, seconded by Anna, carried.

== In Camera Session (__ min)==

* <span style="background: yellow;">Motion:</span> Duncan moves to go in camera, 2nded Lee, carried.

* <span style="background: yellow;">Motion: </span> Duncan, Anna, adjourned.