Board Minutes February 2013
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EBC Board Meeting Minutes for February 2013
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
- Location: Room 327, Education North, U of A campus
- Start Time: 6:30pm
- Food by: Duncan
Attendance
- Meeting Chair:
- Minute-taker: Sarah
- Board attendance:
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Approval of Agenda
- Motion: To approve agenda by . Seconded by .
Approval of Last Month's Minutes
- Motion: to approve (month)(year) minutes by . Seconded by .
Date, Location & Food for Next Meeting
- Date:
- Location:
- Food:
Reports
President's Report (5 min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Treasurer's Report (5 min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Executive Director's Report (5 min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
BikeWorks Report (5 min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Retreat Committee Report (5 min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Committee 2 Report (__ min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Current & Completed Business
Updates on Action Items From Previous Meeting (10 min)
From December meeting:
- Paul to coordinate new signing authorities with bank.
- Duncan will change password for backup board email address and make passwords available to board only.
- Duncan will send Coreen another note of thanks and praise for another excellent report.
- Duncan "remember budget for board & staff dev'pt!"
- Anna will ask Carbon about monitors for the shop.
- Leila will liaise with Coreen to see what she would like to see in terms of OH&S; bring recommendations to the board for next meeting.
- Unassigned to review Bylaws and draft edits re: board election of members in good standing by (deadline).
From Retreat:
- Anna will type up group notes from Retreat.
- Sarah will type up and circulate the SMART goal for the Charitable status goal.
- Duncan will type up and circulate the SMART goal for the financial goal.
- Justin will type up and circulate the SMART goal for the HR goal.
- Sarah will circulate the Non-Violent Communication handouts and consensus decision-making map
- Duncan will contact Bikeology to initiate discussion around this year's partnership details
- Leila will contact staff asking to complete a [Governance-Management-Implementation chart] to compliment the board one
Board Job Descriptions (10 min)
- Anna submitted final drafts for board job description, Prez + VP + Tresurer + Secretary, code of conduct and chairperson job description.
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
(Ethical) Funding Committee (5 min)
- December meeting we passed a motion to "start an Ethical Funding Committee." Who is Chairing/bottom-lining this committee?
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Business Item 1 (__ min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Business Item 2 (__ min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
New Business
Vision, Mission, Values (__ min)
- Adam, Bernadette, Chris Corrigan to present final draft.
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
New Business Item 2 (__ min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
New Business Item 3 (__ min)
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
In Camera Session (__ min)
- Motion:
Adjournment
- Motion: