Board Minutes December 2025

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: Bike Cellar (Rm 102) & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Brad, Karl, Rebecca, Rainier, Derek W, Derek K, Tom, Keith, Cristian
• Staff attendance:
• Regrets: Colin
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 6:50 pm.

Logistics for Next Meeting

• Date: Monday, January 12th, 2026, 6:30pm
• Location:
• Chair:
• Minute-taker:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• [President's Report (Month) (Year)]

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Election of incoming executive and formation of committees (__ min)

• Discussion notes:

MOTION

To name as incoming executive members, the following: Keith (president), Colin (vice president), Derek W (treasurer), Adam (secretary); and to establish the following committees (with membership as listed): Advocacy (Keith--chair, Tom, Karl, Derek W, Stella--non-board, Sarah Bisbee--non-board), Finance (Derek W--chair, Keith, Coreen, Nathan B--non-board), HR/LMCC (Colin--chair, Rebecca, Keith, Brad?, Derek K?), Governance (Tom--chair, Derek K, Christian, Adam), Fundraising (Colin--chair, Rebecca, Christian, Coreen, Kieran?).
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

Approval of CSJ positions for next summer (__ min)

• Discussion notes:

MOTION

To approve the co-directors to seek funding for 2 CSJ positions, at $18/ hour to start in late April/early May 2026.
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain