These minutes are not yet approved. They must be approved at the 2022 AGM.
Bike Edmonton Annual General Meeting Minutes for 2021
- Location: Google Meet
- Date: Sunday, November 7, 2021
Attendance
- Meeting Chair: Sarah Rebryna
- Minute-taker: Andi Eng
- Attendance:
Call to Order
- Sarah called to order at 1:09pm
- Land acknowledgment
- Direct members to https://bikeedmonton.ca/agm for documents
- Establish quorum
- Confirm member attendance (sign in)
- Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance
- Explain “Members In Good Standing” voting for motions
- A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.
Approval of Agenda
MOTION
To approve the agenda.
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Moved:
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Roy Coulthard
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Seconded:
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Ronald Cherlet
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Approval of Minutes from 2020 Annual General Meeting
Introduction from Mike Züge
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.
Reports
See 2021 Annual Report.
President's Report
- Report available in the above linked 2021 Annual Report
- Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop
Executive Director's Report - Chris Chan
- Presented his last Executive Director Report as the outgoing Executive Director
Treasurer's Report - Roy Coulthard
- Roy updated the membership on our financial position
- Questions from the Floor:
Question: Interest on the loan? (William H)
Answer: Not as long as we pay back the $40k by Dec 2022
Question: Can we see the audited report? (William H)
Answer: As following previous practices at AGM, this has been audited by the board
Question: What are the shop leases? (Jeff Davis)
Answer: Downtown is until 2025; South shop is until 2023
Question: Financial Costs (Ron C)
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing
MOTION
To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.
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Moved:
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Geoff Hansen
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Seconded:
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Devin Clarke
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New Business
MOTION
To approve the 2021-2022 Budget.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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All
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Carried
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Board Elections
MOTION
To recognize
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Adjournment
MOTION
To adjourn.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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