These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for May 4, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Tuesday, May 4, 2021
- Location: [Working Board Meeting
Tuesday, May 4 · 5:00 – 7:00pm
Google Meet joining info
Google Meet Or dial: (CA) +1 647-734-9162 PIN: 784 254 395#
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker:
- Food by: n/a
- Board attendance: Sarah R, Keith H, Rachael K, Roy C, Matthew H., Ken A
- Staff attendance:
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at 5:15 pm.
Logistics for Next Meeting
- Date: Monday, May 17, 2021
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
Approval of Agenda
MOTION
To approve this May 4 agenda.
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Moved:
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Matt
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Seconded:
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Roy
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Aye
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No
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Abstain
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7
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0
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Carried
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Current Business
Liability Concerns and Bike Sales from Downtown Shop - Sarah R. (2 mins)
It has come to the Board's attention that there are no current plans to sell bikes from the Downtown Shop, and there are liability concerns regarding our volunteers shuttling bikes between the two shops, leaving the new Downtown Shop under-utilized. The Board has concerns about this operational practice. The Board decided to schedule this impromptu Working Board Meeting to address those concerns. The board would like to discuss the sale of bikes from the Downtown shop and the plan for that moving forward.
- The decision to relocate and open the downtown shop was strategic based on the larger space that is more easily accessible
- Prospective customers are turned away on a daily basis from the downtown shop
- The reason provided by staff is that
- it is too difficult to manage sales on the website from two shops
- it is more likely to result in a sale
- Question: Are we an online sales platform with a physical presence, or are we a physical sales location with an online presence?
- Question: Why are we selling bikes from a space that is small and difficult to operate safely, instead of the larger space that builds more bikes and is easier to operate safely.
- Suggestion: As we don't have a proper online sales platform, open shopping times for both shops to shop selection available
- Suggestion:
Use of Volunteers' Personal Vehicles to Transport Bike Edmonton Materials
MOTION
The Board requires that the Executive Director report back to the Board at the May 17,2021 board meeting a plan to sell bikes from both Bike Edmonton locations to start no later than June 1, 2021
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Moved:
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Roy
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Seconded:
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Matt
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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In Camera
MOTION
To go in camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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MOTION
To go out of camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
MOTION
To adjourn the meeting.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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