These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for July 2019
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, July 8, 2019
- Location: Education South 177
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Jasmine
- Food by: Mike S.
- Board attendance: Sarah, Nancy, Jasmine, Jeremy, Helen, Mike W.
- Staff attendance: Molly, Chris
- Regrets: Mike P., Ali
- Absent: Mike S., Mark, Annya
- Guests:
Call to Order
- Meeting called to order by Sarah at 6:38pm.
Logistics for Next Meeting
- Date: Monday, August 12, 2019
- Location: Education South 113
- Chair:
- Minute-taker: Jasmine
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
MOTION
To approve this July 8 agenda, the June 2019 minutes, and reports as presented below.
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Moved:
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Nancy
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Seconded:
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Helen
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Aye
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No
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Abstain
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6
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0
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0
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Carried
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President's Report - Jeremy
President's Report Discussion
- Projects this past month
- signage
- paving North shop parking lot
Internal Affairs Committee Report - Ali
IA Report Discussion
Treasurer's Report - Ali
Treasurer's Report Discussion
- Revenue streams were strong, but expenses were also high
- Need to find ways to cut expenses to meet financial goals for September
Program Review Committee Report
Discussion
- Sarah has consolidated feedback on logic model.
- Helen has refined principles for what programs should achieve
- Putting together a pilot evaluation for the workshops
- Logic Model Review
- Presented a final version of the logic model
- Open to feedback on organization of the logic model - things have been condensed from a previous version
- Going forward, will be working on principles and evaluation
- Could consider removing individual arrows and let correlation speak for itself.
Revenue Committee Report
Discussion
- Moving forward on the bike-friendly certification program
Current and Completed Business
Bike Edmonton Yearly Calendar - (5 min)
- Bike Edmonton Year-at-a-Glance
- This calendar will serve as a tool to know what will be happening month-to-month in each year.
- When chairing a meeting, this is good to look at to know what to discuss at the meeting.
- Tasks for June - succession planning and board recruitment
- All current members should start thinking about who they might know to recruit
- Action: Can recruit via the Bike Edmonton newsletter and link to apply - to go out in July/August newsletters
- Action: Add link to apply for the board to the new website
- Action: Put call-out in volunteer email to all membership
- Tasks for July - start to work on next year's budget
- Chris to reach out to bookkeeper to determine ability to complete work.
- Jeremy to chat with Treasurer to know where numbers are at
Deficit Reduction Plan
- Deficit Reduction Plan
- Hasn't been updated recently
- Crowdfunding or social media donation appeals - launched crowdfunding in October
- Chris to continue pushing that out
- Important to push this out in summer months when people are using our services and generally feel positively about Bike Edmonton
Master Board Task List - Sarah (15 min)
Debrief Bike Month Party at Dirtbag Cafe - Helen/All (10 min)
North shop financial performance post-renos - Chris
New Business
Signage at BikeWorks North - Sarah (15 min)
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
MOTION
To go in camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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MOTION
To go out of camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Adjournment
MOTION
To adjourn the board meeting.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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