Board Minutes February 2026

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Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

  • Location: _Bike Cellar_ & Google Meet
  • Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Keith
  • Minute-taker: Adam
  • Board attendance: Adam, Rebecca, Rainier, Christian, Derek K, Derek W, Karl, Keith, Tom
  • Staff attendance: Coreen
  • Regrets: Colin, Brad
  • Absent:
  • Guests: Tom Forbes

Call to Order

  • Meeting called to order by Keith at 18:43 pm.

Logistics for Next Meeting

  • Date: Monday, March 9th
  • Location: Bike Cellar & Google Meet
  • Chair: Keith
  • Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved: Tom
Seconded: Rebecca
Aye No Abstain
all none
Expression error: Unrecognized word "all".

President's Report

  • The CoE Ice and Snow clearing team will be having a ride-along with Keith and ice cream relationship-building meet-up. Keith is working with counsellors such that we will be able to speak issues that arise as the snow clearing budget is debated.

Treasurer's & Finance Committee Report

  • [Treasurer's Report (Month) (Year)]

H.R. & Ops Committee Report

  • [H.R. Committee Report (Month) (Year)]

Fundraising Committee Report

  • No updates.

Advocacy Committee Report

  • Keith, Tom, and Sarah had a meeting last month re: snow and ice.
  • Reinier talked to Mark Connolly of the Cycling Guide App-- wants to come to Edmonton, needs volunteers to try out the routes and would need $10k to work on bringing it to Edmonton and $36k total. Rainier was skeptical at first given that there are many navigation apps, but he says it's based on a bicycle comfort score for each route and an algorithm that works with Open Streetmap. Has a lot of monthly users in Ottawa. Rainier will get feedback from those in Ontario and work on connecting them with Edmonton partners.
  • OSFM reached out to us about making the bike valet happen again. They don't have a lot of money; but we could work together to get OSBA on board again and look for grants. A few thousand dollars would be a nicer-looking and more-secure fence. They'd like us to be open for 4 hours on Sunday in addition to the 8h on Saturday.
  • Reinier, Marcel and Karl have agreed to prepare a season report in the next 2 weeks. We may need some advocacy committee budget (up to $200) to make the report pretty and give in-kind payments to volunteers for helping us.

Governance Committee Report

  • Met; discussed taking an inventory of all policies and centralizing them. Would like especially to work on volunteer code of conduct and a dispute resolution policy. There is a volunteer handbook but it's so out-of-date that it's not used anymore. There is a key-holder agreement that is signed when someone gets a key. Volunteers are covered by WCB.

Co-directors' Report

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Everyone log your estimated volunteer hours for the past month.
  • Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
  • Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
  • Reminder of our Code of Conduct
  • Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

Business Item 2 (__ min)

  • Discussion notes:


New Business

New Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:


In Camera Session

MOTION
To move in camera.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Please list how long you believe your topic will take to discuss:
    • Name (___ min)
    • Name (___ min)
MOTION
To move out of camera] discussion.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


Adjournment

MOTION
To adjourn the meeting at __pm.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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