Board Minutes January 2026

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: BE Storage space & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Adam
• Minute-taker: Colin
• Board attendance: Adam, Colin, Reinier, Derek W, Christian, Rebecca, Karl (virtual), Tom (virtual)
• Staff attendance: Coreen
• Regrets: Derek K, Keith
• Absent:
• Guests: Tom Forbes

Call to Order

• Meeting called to order by Colin at 1841 pm.

Logistics for Next Meeting

• Date: Monday, February 9, 6:30pm
• Location: BE storage space, and Google Meet
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• [President's Report (Month) (Year)]

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]
• Societies registration renewed?

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

LMC (Rebecca)

• Discussion notes:

Guest: Tom. (__ min)

• Discussion notes:

Expanse Festival proposal (4 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain