These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for (month)(year)
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet
- Start Time: 6:30pm
Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith
- Minute-taker: Adam
- Board attendance: Marcel, Adam, Derek, Colin, Sarah, Keith
- Staff attendance: Coreen
- Regrets: Jonathan
- Absent:
- Guests:
Call to Order
- Meeting called to order by Keith at 6:38 pm.
Logistics for Next Meeting
- Date: Monday, September 9th
- Location: Downtown shop & Google Meet
- Chair: Keith
- Minute-taker: Adam
Approval of Agenda, Minutes, Reports (5 min)
MOTION
| To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
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| Moved:
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Sarah
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| Seconded:
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Colin
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| Aye
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No
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Abstain
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| all
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none
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| Expression error: Unrecognized word "all".
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President's Report
- Did some finance committee stuff. Have a preliminary budget that they will run by staff and then board, to be ready for AGM. Did some work prepping to provide bikes to Jasper wildfire refugees and bringing in bikes that were offered to us from Hinton eco-stations, + bikes for Boyle Street and intending to do some bikes for a winter bike project.
-Email invite to members re participation in audit and finance committee? - not discussed.
-Permit for shop upgrades? - Alex has taken this over.
Treasurer's Report
- [Treasurer's Report (Month) (Year)]
-CIP grant reporting?
H.R. & Ops Committee Report
- [H.R. Committee Report (Month) (Year)]
-TOR
Finance Committee Report
- [Finance Committee Report (Month) (Year)]
-TOR
Fundraising Committee Report
- [Fundraising Committee Report (Month) (Year)]
-TOR?
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your estimated volunteer hours for the past month.
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
COMPLETED
Waste Down Tune Up (WDTU) update (Heather - 8 mins)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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- Action Items: name will ____ by (date).
Winter Biking grant update (Sarah - 15 mins)
Any other Grants-in-progress or Grants-in-planning? (Heather - 5 mins)
New Business
Value for Insurance Replacement Costs (Marcel - 15 mins)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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- Action Items: name will ____ by (date).
AGM Planning & Board recruitment (Adam - 10 mins)
In Camera Session
MOTION
| To move in camera.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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- Please list how long you believe your topic will take to discuss:
- Name (___ min)
- Name (___ min)
MOTION
| To move out of camera] discussion.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Adjournment
MOTION
| To adjourn the meeting at __pm.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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