Board Minutes June 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for June 2024

Board meetings are open to Bike Edmonton members and the public.

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

This month Keith gave interviews to CBC and CTV, volunteered at both shops in prep for move, visited Jonathan at Boyle Street to observe, did some budgeting & etc.

$22k surplus in April ($14k of which was bike sale). This makes our financial year in the black. Strong new and used part sales. Bank balances as of today are $66.5k (including 5.5K for Winter Cities and 13k CIOG). Casino acct ~25.5k, and going forward we'll only be paying rent in one place! Payments on the $30k loan from Adam are being made monthly. Mastercard is paid up. And CRA is paid off. And Bergeron.
In terms of financial stability looking forward, this brings us to bottoming out at about $0 next March. (Would be +$15k if the WRR program coordination were not contracted out, but it likely will be.)
Sarah asked Coreen whether current revenue projections for future months hold true. Coreen recommends that to be conservative we should revise things down slightly-- maybe 10% but she'd need time to think about it.

Jonathan reports meeting with shop managers last Monday about the closure/move. Alex has created entries in BE's calendar in blue for move-related events, also a shop consolidation plan/schedule in google docs. Tomorrow is a fully day of preparing the annex space for bike sales. The downtown shop is currently full of donations, so we want to move that inventory. Coreen is responsible for things moving out of South, Alex for things moving into Downtown. Alex had mentioned renting a moving truck-- Marcel will have a truck for delivery bike racks June 21-23, so it will be available on the 22nd. In the Downtown shop going forward, Coreen will continue to offer appts, but there will also be walk-in sales handled by managers and volunteers. Appts will be encouraged, however, to avoid a crush of people at opening. They also discussed new hours, adding Tuesdays 5-9, and perhaps doing full-service repairs by appt 1-330 T/W/T-- the challenge of that is it compresses volunteer bike building to Monday 6-9, and events and courses would be Friday evenings and Sat-Sun mornings.
ACTION ITEM: Keith to work on TOR, or will delegate.

No report separate from the treasurer.

Update on a robust process for documenting our use of restricted funds? Not addressed today.

MOTION

To approve this June agenda, the May 2024 minutes, and reports as presented below.
Moved:	Sarah
Seconded:	Keith

Aye	No	Abstain
all	none

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Everyone log your volunteer hours for the past month-- on our new simplified spreadsheet!
Everyone sign reports that you have reviewed each month.
Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
Reminder of our Code of Conduct
Reminder of conflict of interest policy

COMPLETED? (or any update?)

Jonathan - MacEwan Bike Library Project? - He hasn't heard anything, not a high priority as not a revenue generator. Maybe we'll hear from the Students Union in September.
Marcel - CIP Grant reporting? - Marcel has met with Molly for direction, and will work on plugging through the required paperwork.
Keith - email to membership re: audit, what’s going on with BE’s governance, and special volunteers we might be looking for? Keith has drafted-- he will circulate to the board for review... by tomorrow!
Colin/Marcel - OSBA window repair grant went through? He replied by text that it's been submitted and tentatively accepted, but he's tracking down one proof of payment.
Storage lease signed? - Matt will do.
CoE 20 Bike Clinics Project? - Coreen knows that Jesse and Laura have been in contact, she would expect to hear more next week. Requests for community events can be forwarded to Laura to fill up her mandate!
Farmers Market valet bike parking - Marcel is talking to them, may go ahead the first Saturday in July. Hoping not to cost BE Edmonton. He may have negotiated the City down on rent for the little plaza space.

Marcel is working on fulfilling some bike parking requests for a festival in Beaumont and a Red Bull thing around Old Strathcona. It's $+. Thanks were expressed to Marcel.

Aye	No	Abstain
all	none

Expression error: Unrecognized word "all".

Please list how long you believe your topic will take to discuss:
- Name (___ min)
- Name (___ min)

MOTION

To move out of camera] discussion.
Moved:	Marcel
Seconded:	Keith

Aye	No	Abstain
all	none

Expression error: Unrecognized word "all".

Aye	No	Abstain


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