Volunteer Appreciation Event Committee
Volunteer Appreciation Event Committee 2013
- Chair: rorating
- Members:
- Anna
- Coreen
- Lee
- Micah
Topics of focus
Terms of Reference
- The Terms of Reference (TOR) is used by a committee as a tool to help it guide its own direction, as well as to make clear its powers, boundaries, and role within the broader organization. It should answer most general questions that would arise during its work regarding the committee's relationship to the rest of EBC's governance structure. It should also answer, "what will this committee accomplish, what can I do as part of this committee, and why do we want to do this?"
- The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals.
General Purpose
To plan, fundraise for, organize, and implement the 2013 Volunteer Appreciation Events.
Key Duties and Responsibilities
Level of Authority
- The committee must receive board approval for budgetary matters.
- The committee can access volunteer contact info for the purposes of consultation and evaluation of the events. Staff wWhat authority does the committee have to make decisions involving cash? Limits, thresholds?
- What powers regarding privacy, security?
- Access to member information?
- Can the committee enter into contracts (verbal included) on behalf of EBC?
- What kind?
- Board approval required?
Reporting Relationship
- Who will submit reports?
- How often will reports be made?
- When will they be submitted?
- How will they be submitted (written, oral)?
Composition and Appointments
- How will the chair be nominated?
- Who will select the chair from nominations?
- Who should be ex officio members?
- How will members be selected?
- Can the chair appoint members?
- How many members should there be?
- Who should individual committee members represent? e.g. 1 person from the mountain biking community, 1 person with urban planning experience, etc.
Meetings
- How frequently will the committee meet, at minimum?
- What meeting process will be used? (eg. Robert's Rules, Rusty's Rules)
- What decison making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc)
Resources
Financial
- How much money, and over what time period, will the committee need to complete its goals?
Staff
- How many volunteers will be needed?
- How many hours of volunteer time?
- What are the key volunteer roles?
- What kind of paid staff time is needed?
- Are paid staff required for meetings?
- How many hours of staff time is needed?
Specific Annual Objectives
- Two Volunteer Appreciation Events will be planned: end of winter (April-ish) and beginning of winter (November-ish).
Review and Evaluation Process
- How will progress and projects be evaluated?
- When?
- Who?
- How often?
- Using reports?
- How will stats be collected?
Approval Date and Review Date
- When was this TOR approved by the board?