Board Minutes February 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for February 2024

Board meetings are open to Bike Edmonton members and the public.

• Google Meet
• Start Time: 7:00 pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Stephen
• Minute-taker: Alexandra
• Board attendance: Marcel, Daniel, Matt, Nazz, Sarah, Keith
• Staff attendance: Alex, Vaughan, Coreen
• Regrets:
• Absent:
• Guests: Derek Kramar, Devin Clark, Colin Margetts, Adam Burgess

Call to Order

• Meeting called to order by Stephen at 7:02 pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:
• Food by:

President's Report

• Verbal report
• Still waiting to hear if conditions will clear for South Shop lease option
• Continued discussion around pop-up shops. Nothing finalized.
• Several media appearances by Keith.
• Fair bit of success with fundraising.
• Lots of interest in fulfilling our remaining board seats.

Treasurer's Report

• [Treasurer's Report February 2024]
• Need link
• CIOG: working on reporting for 2022. Then can apply for 2023.
• Keith: There are about 50 bikes that are greentags and 20 bikes that are yellowtags at the downtown shop. 70 bikes ready to sell at the south shop.
• Coreen: There are 0 bikes ready to go at downtown shop. They need to be built or checked by the mechanic again, including greentag. Bikes sales have been good at the shops. We check all bikes twice and double-check pricing and our records. 90% of the bikes require additional adjustment after the first mechanic works on them.
• Marcel: I noticed more revenue from the shops.
• Coreen: Our bike sales have basically doubled from this time last year.
• Marcel: Why?
• Coreen: We have sold some high-end bikes. We have more selection. Weather is better. Donation drive has put us on people's radar. We had a discount-the-temp. promotion.
• Nazz: How is our cash flow and what does the next three months look like?
• Marcel: In my mind, the donation drive carries us through to the summer. The condition is what happens to the south side shop. What I'm scared of is next winter and if we can get through NEXT winter.
• Alex: I want to note with CIOG that it's definitely worth applying for, but that we do less outreach programming than we used to. This month, revenue from bike sales for downtown shop was 8k.
• Stephen: We should include a shop managers report in the next board meeting.
• Stephen: Do we have a comparative statement?
• Marcel: Yes. [NEED LINK.]
• Alexandra: As of Feb 8th, the donation drive has raised $34,704.10, not including the 5k matching.

Finance Committee Report

• [Strategic Planning Committee Report (Month) (Year)]

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this February agenda, the January 2024 minutes, and reports as presented
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting, Reminders (5 min)

• Everyone log your volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

Transfer of signing authority

• No update

South Shop

• Deadline for conditions clear later this week

Finance Audit

COMPLETED

CEBA Loan

• Funding was secured and load was paid off

New Business

Winter Cycling Congress

• Shop manager attendance
• Congress Promotion

Bike Builder Hours

• One of our other bike builders likely to be available for less time in the near future
• Recommendation from Coreen to offer Jesse Cunningham some building hours

Board applications

• Colin Margetts
• Adam Burgess
• Heather Young-Leslie
• Derek Kramar

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjourned at 9:14pm