Board Minutes April 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 19, 2021

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, April 19, 2021
• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please email [email protected] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Sarah
• Minute-taker: Andi
• Food by: n/a
• Board attendance:
• Staff attendance:
• Regrets: Annya
• Absent:
• Guests:

Call to Order

• Meeting called to order by Sarah at pm.

Logistics for Next Meeting

• Date: Monday, May 17, 2021
• Location: Google Meet
• Chair: Sarah
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your volunteer hours!

Approval of Agenda

MOTION

To approve this April 19 agenda.
Moved:
Seconded:

Aye	No	Abstain

Approval of Last Meeting's Minutes

MOTION

To approve the March 2021 minutes.
Moved:
Seconded:

Aye	No	Abstain

Reports

President's Report - Sarah R. (2 mins)

• [ President's Report]

Treasurer's Report - Roy C. (2 mins)

• [ Treasurer's Report]

Executive Committee Report - Sarah R. (1 min)

• [ Executive Committee Report]

HR Committee Report - Sarah R. (2 min)

• [ HR Committee Report

Governance Committee Report - Roy C. (2 min)

• [ Governance Committee Report]

Volunteer Committee Report - Ken A. (2 min)

• [ Volunteer Committee Report]

Approval of Reports

MOTION

To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Action Item Follow Up

• Posting Board Intros to the website
• Sarah oriented Michelle to the Board
• Are we going to do a Bikes and Animals social media campaign?
  • Further discussion with Chris to be held over the next few weeks and results of which will be brought forward at the next meeting

Downtown Shop Mural - Sarah R. (5 min)

• Mural Fundraising Plan
• Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower

New Business

New Board Member Interest - Sarah R. (5 mins)

• Introduction of Bike Edmonton volunteer Michelle Bourdon

---

I began volunteering with BE in Summer 2019, after several years of following and taking interest in the organization. An avid recreational cyclist myself, I use my bike in the summer to commute to the hospital where I work as a Registered Nurse. An advocate for safety, community outreach, and promotion of preventative health, I see organizations such as Bike Edmonton as amazing support resources with similar goals in mind - and much more! Although I do not have any formal experience on Not for Profit boards, I attend my condo AGM regularly, I sit as an executive member on my unions Local board, and I sit on several boards as a Clinical Nurse Educator for joint workplace decision making.

---

• Thank you to both Molly and Chris for engaging with Michelle and encouraging her to join the Bike Edmonton Board!

MOTION

To appoint Michelle Bourdon to the 2021 Bike Edmonton Board of Directors effective immediately.
Moved:	Matt
Seconded:	Roy

Aye	No	Abstain
Carried

Action Items

• Sarah to orient Michelle to the Board

Board Approval for Edmonton Chamber of Volunteer Organizations (ECVO) Membership - Sarah R. (1 min)

• Membership cost is tiered based on NPO's yearly budget
• ECVO website
• Confirm Bike Edmonton's membership tier

MOTION

To approve the purchase of a one-year membership to ECVO.
Moved:	Roy
Seconded:	Michelle

Aye	No	Abstain
Carried

Membership Drive - Andi E. & Keith H. (3 mins)

• Andi and Keith have sent a draft forward for Board review

Action Items

• To be tabled for further discussion at the next Executive meeting

In Camera

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (2 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

MOTION

To adjourn the meeting.
Moved:
Seconded:

Aye	No	Abstain