Board Minutes January 2018
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for January 2018
Board meetings are open to the EBC members and the public.
- Location: ' room 113 Education South Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair:Jeremy
- Minute-taker: Jasmine
- Food by: TBA
- Board attendance:
- Staff attendance:
- Regrets: Michael C
- Absent:
- Guests:
Call to Order
- Meeting called to order by at 6:47 pm.
Logistics for Next Meeting
- Date: Monday Feb 12, 2018 6:30
- Location: U of A
- Chair: TBD
- Minute-taker: TBD
- Food by: TBD
Approval of Agenda, Minutes, Reports (5 min)
To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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carried |
President's Report - Jeremy
H.R. Committee Report - Nancy
- H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing
Treasurer's Report - Geoff
- Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9
New Business: -
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
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0 | 0 | |
Carried |
New Board Overview and Orientation Nancy (25 min)
- Overview of the Board
Introduction of Board Members Review of Board Committees and work accomplished this year Discussion of Board Committees for this year
- Orientation Plan for new board members
Access to orientation manual Guided questions for review Specific one on one orientations Mentor assignments
- Board Member Recruitment Plan
Board Retreat Planning Session and Board Strategic Planning Session - Nancy (25 min)
- Retreat Planning (Nov)
What should the focus of the Nov retreat be Dates? Agenda preparation/ad hoc committee
- Discussion notes:
- Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious
- Nancy: consistent with discussion in HR committee
- Jonathon: prior to retreat can directors propose priorities and circulate
- Michael C: can we do that in 10 minutes here?
- Ideas for priorities
- Review current initiatives - so we don't take on too many things
- Lease at bikeworks north coming up. Consolidation to one shop?
- Financial sustainability - how to bring in more money (fundraising, raise feeds
- Volunteer engagement
- Charitable status
- Rebranded - get it done, extract benefits
- Programming - getting people out to events
- Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach
- Retreat
- discussed Friday evening, Sunday morning
- proposing Dec 8th, 10th and include a board meeting on the 10th
Strategic Planning Session (March/April)
What should the focus of the session be Dates? Agenda preparation/ad hoc committee
- Discussion notes
- How much time? Is there a set agenda?
- Who is the facilitator? Can we request someone in particular?
- Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov
- discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much
- should charitable status not be part of our initial meetings?
- charitable status is a means to an end
- what we want to do might be in initial meetings, how might be in spring meetings
- good idea to separate the operational from strategic planning
- Jeremy will inquire into dates, and time commitments
- Action Items: Jeremy will inquire into dates, and time commitments for strategic planning sessions.
Adjournment
To adjourn the meeting at 8:47 pm. | ||
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