BikeWorks Committee

BikeWorks

• Chair: Micah
• Members: Possible members to approach: Lee, Malcolm, Keith, Chris Corrigan, Adrian, Coreen

Topics of focus

• policy development for BikeWorks
• operational oversight of BikeWorks
• flags serious BikeWorks issues for board review
• notifies board of policy changes pertaining to BikeWorks
• resolution of disputes pertaining to BikeWorks
• oversight of OH&S at BikeWorks

Terms of Reference (Proposed)

General Purpose

To develop policy that will guide BikeWorks operations, in conjunction with the BikeWorks Coordinator. Propositions for policies may come from anybody.

Key Duties and Responsibilities

Level of Authority

• The committee's work is public-facing, as BikeWorks is one of the primary public faces of the Edmonton Bicycle Commuters' Society.
  • Therefore, the committee does make decisions regarding public-facing matters.
  • Board approval is not required, except for decisions that would make significant changes to BikeWorks operations.
• What authority does the committee have to make decisions involving cash? Limits, thresholds?

Yes, within approved BikeWorks budget.

• What powers regarding privacy, security?
• Access to member information?

Yes.

• Can the committee enter into contracts (verbal included) on behalf of EBC?

No.

Reporting Relationship

• The Chair will submit reports.
• This will be done monthly, in written form (via email), in advance of each board meeting.

Composition and Appointments

• The chair will be nominated at the appropriate board meeting, and the board will select the chair from these nominations.
• The president and the BikeWorks Coordinator shall be ex-officio members.
• Members will be self-nominated. Voting members must be approved by the board.
• The chair cannot appoint members, but voting members must be approved by the board.
• There should be between 3 and 12 members.
• All members should represent the best interests of BikeWorks.

Meetings

• The committee meet, at minimum, semi-annually.

Resources

Financial

• How much money, and over what time period, will the committee need to complete its goals?

Budget for BikeWorks is approved by the board.

Specific Annual Objectives

• Goals with numbers, dates (e.g. 200 new members by June 2010)
• Goals made measurable (e.g. 20% improved BikeWorks user satisfaction, measured using a survey developed by the committee)
• Reason for prioritizing of these goals, if not clear

Approval Date and Review Date

• When was this TOR approved by the board?

Meetings

Meeting Minutes

• Committee Name Minutes November 2011
• Committee Name Minutes December 2011
• Committee Name Minutes January 2012