Board Minutes September 2025

Bike Edmonton Board Meeting Minutes for September 2025

Board meetings are open to Bike Edmonton members and the public.

• Location: Bike Cellar & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Keith, Rebecca, Derek K, Derek W, Colin, Matt, Tom
• Staff attendance: Coreen
• Regrets: Stella, Heather, Karl, Brad
• AWOL: none
• Guests: none

Call to Order

• Meeting called to order by Keith at 6:42 pm.

Logistics for Next Meeting

• Date: October 6th
• Location: Maybe MEC - Derek W will try to book
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes, and reports as presented below.
Moved:	Rebecca
Seconded:	Adam

Aye	No	Abstain
all	none

President's Report

• Some planned panel discussions have been postponed to the new year.

Treasurer's & Finance Committee Report

• draft budget?

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]

Fundraising Committee Report

• Met last week re: operationalizing the eco-trust grant.

Advocacy Committee Report

• Karl is busy trying to get a pop-up event going for Int'l Parking Day. Keith has gone around to look at the new bike lanes that are going in, looks good so far, will go again. YEG Bike coalition has put out a list of report cards on councillors and mayoral candidates-- we should link to that in our newsletter.

Bargaining Committee Report

• Rebecca shared some updates from Brad. He is talking to CUPE rep Stephanie. One sticking point seems to be overtime, the CUPE boilerplate is for double-time overtime, we were hoping for 1:1 for salaried (ie just banked hours) and 1:1.5 for hourly employees (to be rarely used). CUPE said no to the 1:1, they would accept 2x banked overtime. Question - does overtime start over their contracted hours, or over 44h/wk? We'll see before we ratify it. Generally seems fine-- we would just have a no overtime policy, or at least track is closely. Hoping to ratify at next board meeting-- if board fails to ratify, we might be pushed to mediation, which we wouldn't want.

Governance Committee Report

• Final draft was sent out, with changes as discussed last time.

MOTION

To put forward at the next AGM a Special Resolution to amend the bylaws as per the draft recently circulated by the Governance Committee.
Moved:	Keith
Seconded:	Rebecca

Aye	No	Abstain
all	none

ACTION ITEM: Tom will send Adam a pdf of the new bylaws, for posting prior to the AGM.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

AGM and Board Retreat planning (__ min)

• 2 board members welcoming:
• 2 board members with laptops for verifying memberships and recording attendance:
• How to sell memberships:
• Date for retreat: Nov 9, 16, 23?

MOTION

To provide notice of the Annual General Meeting (October 26th) and Special Resolution to amend bylaws at the earliest opportunity.
Moved:
Seconded:

Aye	No	Abstain

• Action Items: Adam will email the text of notice to Alex by tomorrow.

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain