Board Minutes July 2025

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: Bike Cellar & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Matt, Colin, Keith, Adam, Rebecca, Brad, Derek K, Karl, Tom
• Staff attendance: Coreen
• Regrets: Stella, Heather, Derek W
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 6:34 pm.

Logistics for Next Meeting

• Date: August 11th
• Location: Bike Cellar and Google Meet
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

-CBA -Bylaw chnages (Tom) -AGM planning (Adam)

President's Report

• Was on a panel for Paths for People at the City Nerd event, got good feedback.
• Should have a preliminary budget for next meeting.

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]

H.R. & Ops Committee Report

• At bargaining it was brought up that there's a historical issue with Vaughan's pay dating back to 2021 as she was hired initially as a student and her pay was never raised. Wasn't resolved till March of 2023, till then made ~$4.50 less than the others, staff have asked that we resolve this as part of the CBA. HR wants to propose that we back-pay Vaughan for much of that time period, which would be ~$5k. There seems to be capacity in the budget for this.

MOTION

To resolve Vaughan Hill's pay discrepency ... (to fill in)
Moved:	Matt
Seconded:	Keith

Aye	No	Abstain
all	none

• Action Items: name will ____ by (date).

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Advocacy Committee Report

• (attach report)

Bargaining Committee Report

• Rebecca: We've been working so hard. We were hoping to ratify today, but there's just a few language pieces to be clarified. Brad has a tentative meeting with Stephanie later this week to hopefully iron out a final draft, which will be presented to the board at or prior to the next meeting.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain