Board Minutes April 2025: Difference between revisions
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=== Google Apps admin access (Adam - 10min) | |||
*Context per Chris Chan: Previously, Greg Gltaz, Kelly Granigan, Andi Eng, and others have also had superadmin access on our accounts. Former treasurer Geoff Hansen still has access as an emergency backup (he hasn't signed in in 5 years though--I'm not sure if he is currently able to sign in, or if his 2FA or other credentials need to be reset before he can). | |||
Right now, effectively, it's just myself that has access, but there should be more: at least one board member. It makes sense for the person(s) with the most technical skill to have access (rather than just automatically e.g. the president), as system administration is fairly technical, and many of the (simple) changes you can make can result in dramatic, irreversible change (including permanent loss of access to records, or even loss of access to administration of the system). It's also pretty important that anyone with access have good security practices, because if their account is compromised, that can lead to the compromise of everyone's accounts and all of our data. | |||
There are instructions on setting up a new Google account in our Drive, but you do need to have admin access to actually do it: | |||
https://docs.google.com/document/d/1IXwLIPH41l1SPqY44BjfUF1I8ZD8ouFA8bJGGOOpHf8/edit?tab=t.0 | |||
(I also prefer to set up the accounts myself, in general, because previously whenever board members have done it, they haven't followed the instructions very closely, which leads to new board members/staff not getting access to the things they need to, often for many months without anyone noticing that they're missing emails and unable to open essential documents.) | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||