Board Minutes September 2021: Difference between revisions

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== Approval of Last Meeting's Minutes ==
== Approval of Last Meeting's Minutes ==
{{Motion
{{Motion
   |motion=To approve the [[Board Minutes July 2021|July 2021]] minutes.
   |motion=To approve the [[Board Minutes July 2021|July 19 2021]] minutes.
   |first=  
   |first=  
   |second=  
   |second=  
Line 88: Line 88:


== Current & Completed Business ==
== Current & Completed Business ==
=== Action Item Follow Up ===
 
=== Updates on Action Items From Previous Meeting (5 min)===
* Posting Board Intros to the website is still pending
* Posting Board Intros to the website is still pending
==== Bikes and Animals Social Media Campaign ====
==== Bikes and Animals Social Media Campaign ====
* Further discussion still needed with Chris  
* Further discussion still needed with Chris  
==== Plan to Sell Bikes from the Downtown Shop ====
* Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting
=== HR Consultation with ACSN - Sarah R. (2 min) ===
* The HR Committee has a final meeting with Bill Clark scheduled for July 27 to wrap up work on the organization mind map
* Al McCalder has found two volunteer consultants who are willing to help us with our bylaws and policies review and update, however, the aren't available until September 2021. This may be too tight of a timeline as the AGM usually happens in October and we'd need to circulate any Bylaw amendments to the membership. Thoughts?
=== Renewal with Seniuk - Chris C. (2 min) ===
* Chris to provide an update
** Seniuk is requesting a 25% increase to their rates. This is in negotiations.


=== Downtown Shop Mural - Sarah R. (5 min) ===
=== Downtown Shop Mural - Sarah R. (5 min) ===
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
 
* Mural installation has been scheduled
 
== Current & Completed Business ==
 
=== Updates on Action Items From Previous Meeting (5 min)===
 
 
=== Business Item 1 (__ min)===
*
* Discussion notes:
* Discussion notes:
**
**

Revision as of 00:29, 22 September 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for September 21, 2021

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Sarah R
  • Minute-taker: Andi E
  • Food by: n/a
  • Board attendance:
  • Staff attendance:
  • Regrets: Annya
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Sarah at pm.

Logistics for Next Meeting

  • Date:
  • Location: Google Meet
  • Chair: Sarah
  • Minute-taker:
  • Food by: n/a

Announcements

  • Remember to record your volunteer hours!
  • The 2021 AGM will be held virtually on Sunday, November 7, 2021 from 1pm - 3pm

Approval of Agenda

MOTION
To approve this September 21 agenda.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Approval of Last Meeting's Minutes

MOTION
To approve the July 19 2021 minutes.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Reports

President's Report - Sarah R. (2 mins)

  • [ President's Report]

Treasurer's Report - Roy C. (2 mins)

  • [Treasurer's Report]

Executive Committee Report - Sarah R. (1 min)

  • [ Executive Committee Report]

HR Committee Report - Sarah R. (1 min)

  • [ HR Committee Report]

Governance Committee Report - Roy C. (2 min)

  • [ Governance Committee Report]

Executive Direct Report - Chris C. (5 min)

Approval of Reports

MOTION
To approve the reports as presented above.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign

  • Further discussion still needed with Chris

Downtown Shop Mural - Sarah R. (5 min)

MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

Business Item 2 (__ min)

  • Discussion notes:


New Business

New Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:


In Camera Session

MOTION
To move in camera.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


MOTION
To move out of camera discussion.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Board Volunteer Hour Tracking - ALL BOARD (1 min)

Adjournment

Meeting adjourned by Sarah at pm

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