Board Minutes April 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 19, 2021

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, April 19, 2021
• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please email [email protected] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Sarah
• Minute-taker: Andi
• Food by: n/a
• Board attendance: Sarah R., Jarett S, Keith H., Andi E., Ken A., Matthew H., Michelle B.,
• Staff attendance: Molly T., Chris C.,
• Regrets: Annya H., Rachel K., Roy C.
• Absent:
• Guests: Carmen G., Shelah K.,

Call to Order

• Meeting called to order by Sarah at 7:08 pm.

Logistics for Next Meeting

• Date: Monday, May 17, 2021
• Location: Google Meet
• Chair: Sarah
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your volunteer hours!

Approval of Agenda

MOTION

To approve this April 19 agenda.
Moved:	Jarett S
Seconded:	Matt H

Aye	No	Abstain
6	0	0
Carried

Approval of Last Meeting's Minutes

MOTION

To approve the March 2021 minutes.
Moved:	Keith
Seconded:	Matt

Aye	No	Abstain
6	0	0
Carried

Reports

President's Report - Sarah R. (2 mins)

• President's Report

Treasurer's Report - Roy C. (2 mins)

• [ Treasurer's Report]
• No report due to not having prelim March financials

Executive Committee Report - Sarah R. (2 min)

• Executive Committee Report

HR Committee Report - Sarah R. (2 min)

• HR Committee Report

Governance Committee Report - Roy C. (2 min)

• [ Governance Committee Report]

Volunteer Committee Report - Ken A. (2 min)

• [ Volunteer Committee Report]

Approval of Reports

MOTION

To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Action Item Follow Up

• Posting Board Intros to the website

• Sarah oriented Michelle to the Board

Bikes and Animals Social Media Campaign - Sarah R. (5 min)

• Further discussion still needed with Chris

HR Consultation with ACSN - Sarah R. (2 min)

• The Memorandum of Understanding (MOU) and the Schedule "A" have been signed
• Al McCalder will serve as the overall project coordinator
• 3 other volunteer consultants have been assigned to this project

Downtown Shop Mural - Sarah R. (5 min)

• Mural Fundraising Plan
• Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower
• Print shop - Pioneer Press - has been chosen and contacted
• Contract for Jason Blower is under review

Membership Drive - Sarah (3 mins)

• Membership Drive
• Chris has suggested revamping to three different letters: recently expired; current members; mailing list.

MOTION

To approve the Membership Drive messaging and forward to staff to fill in details and Chris will send out to the membership segments by end of April 2021
Moved:
Seconded:

Aye	No	Abstain

Action Items

• Chris to fill in details and send out to the membership by

New Business

Staff/Operations Update - Chris C. (10 min)

• Project Coordinator Report

In Camera

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (2 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

MOTION

To adjourn the meeting.
Moved:
Seconded:

Aye	No	Abstain