2020 AGM: Difference between revisions

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=== President's Report ===
=== President's Report ===
*
*Lease
**Lease at north shop was coming to an end, which meant a decision was needed on how to proceed – renew the lease, move to a new space, close down north shop.
**Good location came up in January on 105th Street bike lane, and board ultimately decided to proceed to secure that space.
**Challenging part was to get things organized and set up for the start of the bike season.
**Shortly after the move to the new downtown shop, the pandemic became a larger issue for Canada, so the shops closed down temporarily.
**Staff were flexible and created different operational model with appointment-based system rather than drop-in style.
**Shop operations were deemed an essential service and could remain open in the wake of the pandemic.
*Financial Position
**We were lucky to qualify for emergency benefits with the government which helped our financial position.
**Experienced a bike boom in Edmonton spring, which lead to strong bike sales.
*Today
**Thanks to great staff, board, and volunteers, we’re still up and running.
**We’re going into the 2020-21 year with a proposed deficit budget.
**We may qualify for additional financial supports from the government.
**Can continue to sell bikes at a good level, are employing services of part-time bike mechanics to refurbish donated bikes.
**Could be a couple of years before things are completely back to normal. ∙ We’ll need to adapt, find ways to serve our members and support the community.
**We’re always open to ideas of ways to continue Bike Edmonton—anyone can contribute by telling board members or volunteering on the board.
**We thank the board members who are leaving for their service.


=== Executive Director's Report ===
=== Executive Director's Report ===
*
*Happy 40th Anniversary to Bike Edmonton
*Relocation
**Moved from McCauley location to downtown (after 8 years).
**After doing analysis on number of volunteers, patrons, accessibility, decided it was a good move.
**The new shop is much closer to several downtown neighbourhoods, LRT  stations, student populations, bike lane accessibility, and space is better laid out.
**Based on projected revenue, allowed us to hire new downtown shop manager, Alex Hindle, to take care of the downtown opening and as the downtown shop manager.
*COVID
**Pandemic hit right at the same time we were going to open the new shop.
**Alex Hindle was responsible for getting shop set up in just over a month.
**Usually, revenue is generated by getting many people and bikes into the space, at very low cost to members -> happy, riding safe.
**Had to invert operational model to accommodate. There are now online booking systems and we’ve sold more in used bicycles than in past years. However, fewer people were coming through so that volume led to drop-in profit reduction. Charging more and with online booking means there’s less availability, costs are higher, internet access + credit card required, and hands-on teaching unavailable.
**Adaptations: offering outdoor tuneups, Access Program (launched with Molly – extension of Boyle Street program), looking at ways to increase accessibility for volunteers and patrons in the winter. Hoping to get more options available to people, even in wake of pandemic. By August, the downtown shop was doing better than the North shop was at the same time last year.
**Negative impacts: We did sell more bikes, but we sold fewer memberships (by about ½), and fewer new/used parts.
*Volunteers
**We won’t be acknowledging volunteers at the AGM as we normally do. There will be some volunteer appreciation later on.
**However, we did have more volunteer hours logged this year than last year – several put in lots of time with the relocation.
*Bike Tour
**Held 40th anniversary bike tour in lieu of a party.
**While not the huge celebration we had hoped, it was great to see the range of attendees from over the years.
 


=== Treasurer's Report ===
=== Treasurer's Report ===
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== New Business ==
== New Business ==

Revision as of 22:25, 8 January 2021

These minutes are not yet approved. They must be approved at the 2021 AGM.

Bike Edmonton Annual General Meeting Minutes for 2020

  • Location:
  • Date: Saturday, October 3, 2020

Attendance

  • Meeting Chair: Annya Hundal
  • Minute-taker: Jasmine Farahbakhsh
  • Attendance: 27 members in good standing
  • Regrets:

Call to Order

  • Annya called to order at 1:34pm


Approval of Agenda

MOTION
To approve the agenda.
Moved: Matt Hoyt
Seconded: Jasmine Farahbakhsh
Aye No Abstain
All
Carried

Approval of Minutes from 2019 Annual General Meeting

MOTION
To approve the minutes from the 2019 Annual General Meeting
Moved: Mike Sacha
Seconded: Sarah Rebryna
Aye No Abstain
All
Carried

Reports

See 2020 Annual Report.

President's Report

  • Lease
    • Lease at north shop was coming to an end, which meant a decision was needed on how to proceed – renew the lease, move to a new space, close down north shop.
    • Good location came up in January on 105th Street bike lane, and board ultimately decided to proceed to secure that space.
    • Challenging part was to get things organized and set up for the start of the bike season.
    • Shortly after the move to the new downtown shop, the pandemic became a larger issue for Canada, so the shops closed down temporarily.
    • Staff were flexible and created different operational model with appointment-based system rather than drop-in style.
    • Shop operations were deemed an essential service and could remain open in the wake of the pandemic.
  • Financial Position
    • We were lucky to qualify for emergency benefits with the government which helped our financial position.
    • Experienced a bike boom in Edmonton spring, which lead to strong bike sales.
  • Today
    • Thanks to great staff, board, and volunteers, we’re still up and running.
    • We’re going into the 2020-21 year with a proposed deficit budget.
    • We may qualify for additional financial supports from the government.
    • Can continue to sell bikes at a good level, are employing services of part-time bike mechanics to refurbish donated bikes.
    • Could be a couple of years before things are completely back to normal. ∙ We’ll need to adapt, find ways to serve our members and support the community.
    • We’re always open to ideas of ways to continue Bike Edmonton—anyone can contribute by telling board members or volunteering on the board.
    • We thank the board members who are leaving for their service.

Executive Director's Report

  • Happy 40th Anniversary to Bike Edmonton
  • Relocation
    • Moved from McCauley location to downtown (after 8 years).
    • After doing analysis on number of volunteers, patrons, accessibility, decided it was a good move.
    • The new shop is much closer to several downtown neighbourhoods, LRT stations, student populations, bike lane accessibility, and space is better laid out.
    • Based on projected revenue, allowed us to hire new downtown shop manager, Alex Hindle, to take care of the downtown opening and as the downtown shop manager.
  • COVID
    • Pandemic hit right at the same time we were going to open the new shop.
    • Alex Hindle was responsible for getting shop set up in just over a month.
    • Usually, revenue is generated by getting many people and bikes into the space, at very low cost to members -> happy, riding safe.
    • Had to invert operational model to accommodate. There are now online booking systems and we’ve sold more in used bicycles than in past years. However, fewer people were coming through so that volume led to drop-in profit reduction. Charging more and with online booking means there’s less availability, costs are higher, internet access + credit card required, and hands-on teaching unavailable.
    • Adaptations: offering outdoor tuneups, Access Program (launched with Molly – extension of Boyle Street program), looking at ways to increase accessibility for volunteers and patrons in the winter. Hoping to get more options available to people, even in wake of pandemic. By August, the downtown shop was doing better than the North shop was at the same time last year.
    • Negative impacts: We did sell more bikes, but we sold fewer memberships (by about ½), and fewer new/used parts.
  • Volunteers
    • We won’t be acknowledging volunteers at the AGM as we normally do. There will be some volunteer appreciation later on.
    • However, we did have more volunteer hours logged this year than last year – several put in lots of time with the relocation.
  • Bike Tour
    • Held 40th anniversary bike tour in lieu of a party.
    • While not the huge celebration we had hoped, it was great to see the range of attendees from over the years.


Treasurer's Report

MOTION
To receive the reports as presented.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

New Business

MOTION
To approve the 2020-2021 budget as presented.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Board Elections

MOTION
To recognize

as the 2020-2021 Bike Edmonton Board of Directors.

Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Adjournment

MOTION
To adjourn.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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