2013 AGM

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Meeting Minutes for Annual General Meeting 2013

Board meetings are open to the EBC members and the public.

• Location: Parkdale/Chromdale Community League Hall, 11335-85 St, Edmonton
• Start Time: 11:00 am

Please RSVP to [AGM@edmontonbikes.ca] if you plan on attending. Childcare is available if requested in advance.

Attendance

• Meeting Chair: Leila
• Minute-taker: Justin
• Food by: board members
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Approval of Agenda

• Motion: To approve agenda. Motioned by . Seconded by . Motion Failed/Carried.

Approval of Last AGM's Minutes

• Motion: To approve 2012 Annual General Meeting minutes. Motioned by . Seconded by . Motion Failed/Carried.

Reports

President's Annual Report (15 min)

President's Report

• Discussion notes:

Motion: To return/approve the (month)(year) President's annual report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Executive Director's Annual Report (15 min)

Executive Director's Report

• Discussion notes:

Motion: To return/approve the ED annual report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Treasurer's Annual Report (15 min)

• Treasurer's Report
• Discussion notes:

Motion: To return/approve the Treasurer's annual report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Volunteer Awards (15 min)

• The Jack Grainge Award is celebrates a life-time commitment to cycling in the broader community. This year's recipient is .
• The Dale Allsopp Award is awarded to a person for bringing something special to the organization (innovation, volunteering, energy). This year's recipient is .
• The Ian Helgesen Memorial Award recipient is .
• The Peter Pal Memrial Award recipient is .

Budget 2014 (15 min)

Proposed Budget Sept 2013-Sept 2014

• Discussion notes:

Motion: To return/approve the 2014 Budget as presented. Motioned by . Seconded by . Motion Failed/Carried.

New Business

Bylaw Amendments (10 min)

• The Board proposes to remove that portion of the section that is bolded. The section’s current wording is: “Members in Good Standing, Regular Members who have been members for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.”

This amendment will broaden the category of “Members in Good Standing” and as a result, the number of eligible candidates for the Board the Directors. This will help avoid the exclusion of any potential candidates as a result of failing to have renewed or signed up for their membership prior to the Annual General Meeting.

• Motion: To change the current Bylaw section titled Membership (b)(iii) to read: “Members in Good Standing, Regular Members and any honorary members shall be considered members in good standing.” Motioned by . Seconded by . Motion Failed/Carried.

• The Finances section sets out the powers and responsibilities of the Society with respect to managing its finances. The Board proposes to add subsection (h) to accommodate the requirements of the Alberta Gaming and Liquor Commission (AGLC). Any non-profit receiving funds from AGLC must have a clause setting out what will happen to the remaining assets of the Society upon dissolution. According to AGLC, the remaining funds must be disbursed to an eligible charity or religious group or purpose, or be transferred in trust to a municipality until such time that they can be transferred to a charitable or religious group as approved by the Board.
• Motion: To add a section titled Finances (h) to the Bylaws which shall read: “If the Society is dissolved, any funds or assets remaining after paying all debts shall be paid to a registered and incorporated charitable organization or organizations. The Society will select this organization by Special Resolution.” Motioned by . Seconded by . Motion Failed/Carried.

Mortgage Proposal (5 min)

• Motion: That the board be authorized to take on secured debt in an amount not to exceed $500,000 for the purpose of purchasing a facility in central Edmonton. This authorization must be renewed if no purchase contract is in place by December 1, 2014. Motioned by . Seconded by . Motion Failed/Carried.

Board of Directors Elections (20 min)

• Nominations were accepted online and taken from the floor. Nominees included:
• Candidates made short speeches and a secret ballot was conducted where each EBC member had one vote.
• The 2013-14 board electees are:

In Camera Session (__ min)

• Motion: To go in camera. Motioned by . Seconded by . Motion Failed/Carried.

Adjournment

• Motion: To adjourn the 2013 Annual General Meeting. Motioned by . Seconded by . Motion Failed/Carried.