Board Minutes January 2013: Difference between revisions
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== EBC Board Meeting Minutes for | |||
Guide to [https://www.mediawiki.org/wiki/Help:Formatting formatting wiki pages] | |||
== EBC Board Meeting Minutes for February 2013 == | |||
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
* Location: Room 327, Education North, U of A campus | |||
* Start Time: 6:30pm | |||
* Food by: '''Duncan''' | |||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: | ||
* Minute-taker: | * Minute-taker: '''Sarah''' | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
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== Reports == | == Reports == | ||
=== President's Report ( | === President's Report (5 min)=== | ||
[[President's Report (Month) (Year)|President's Report]] | [[President's Report (Month) (Year)|President's Report]] | ||
* Discussion notes: | * Discussion notes: | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Treasurer's Report ( | === Treasurer's Report (5 min)=== | ||
[[Treasurer's Report (Month) (Year)|Treasurer's Report]] | [[Treasurer's Report (Month) (Year)|Treasurer's Report]] | ||
* Discussion notes: | * Discussion notes: | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Executive Director's Report ( | === Executive Director's Report (5 min)=== | ||
[[ED Report (Month) (Year)|Executive Director's Report]] | [[ED Report (Month) (Year)|Executive Director's Report]] | ||
* Discussion notes: | * Discussion notes: | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== BikeWorks Report ( | === BikeWorks Report (5 min)=== | ||
[[BikeWorks Report (Month) (Year)|BikeWorks Report]] | [[BikeWorks Report (Month) (Year)|BikeWorks Report]] | ||
* Discussion notes: | * Discussion notes: | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Committee | === Retreat Committee Report (5 min)=== | ||
[[ | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1nyE2hU6f85GZTU2gNQQyR5lIxOGPSCN9ALmLn_Wq3Og/edit Retreat Notes] and [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AqcZFRfj5bERdHV6YkE5YzlaQWRXSWZjWHJlY1F3amc#gid=2 Retreat Evaluations] | ||
* | |||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
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== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (10 min)=== | ||
* | From December meeting: | ||
* | * '''Paul''' to coordinate new signing authorities with bank. | ||
* | *'''Duncan''' will change password for backup board email address and make passwords available to board only. | ||
*'''Duncan''' will send Coreen another note of thanks and praise for another excellent report. | |||
*'''Anna''' will ask Carbon about monitors for the shop. | |||
* '''Leila''' will liaise with Coreen to see what she would like to see in terms of OH&S; bring recommendations to the board for next meeting. | |||
* '''Unassigned''' to review Bylaws and draft edits re: board election of members in good standing by (deadline). | |||
From Retreat: | |||
* '''Anna''' will type up group notes from Retreat. | |||
* '''Sarah''' will type up and circulate the SMART goal for the Charitable status goal. | |||
* '''Duncan''' will type up and circulate the SMART goal for the financial goal. | |||
* '''Justin''' will type up and circulate the SMART goal for the HR goal. | |||
* '''Sarah''' will circulate the Non-Violent Communication handouts and consensus decision-making map | |||
* '''Duncan''' will contact Bikeology to initiate discussion around this year's partnership details. Staff can follow up. Board to review partnership details at Feb board meeting. | |||
* '''Leila''' will contact staff asking to complete a [[http://edmontonbikes.ca/w/Board_Development_Workshop_-_February_2012#Government-Management-Implementation_scale Governance-Management-Implementation chart]] to compliment the board one | |||
* '''Micah''' will send out info to board on how to use wiki and how to save folders/docs in Google Drive | |||
* '''Unassigned''' will discuss how Board can help Coreen with or take over the upcoming Volunteer Appreciation event to engage volunteers and give “face” to the board. | |||
=== Board Job Descriptions (10 min)=== | |||
* Anna submitted final drafts for [https://docs.google.com/a/edmontonbikes.ca/document/d/1GzLKaZAm4gDgZ9iODmlFGvjAVpecpk0HuR3uTNJkIl8/edit board job description], [https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit Prez] + [https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit VP] + [https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Tresurer] + [https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary], [https://docs.google.com/a/edmontonbikes.ca/document/d/1JCZ4SxjwrGPxhpl35O9l9hpXmXL6CDaVsQPoO8A_13s/edit code of conduct] and [https://docs.google.com/a/edmontonbikes.ca/document/d/1iBr1AwSV3oW0tiXIAUULYQGy6DnFuV6XDX_xwYsyw_Q/edit chairperson job description]. | |||
* Discussion notes: | |||
* <span style="background: yellow;">Motion:</span> | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== (Ethical) Funding Committee (5 min)=== | |||
* December meeting we passed a motion to "start an Ethical Funding Committee." Who is Chairing/bottom-lining this committee? | |||
* Discussion notes: | |||
* <span style="background: yellow;">Motion:</span> | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||
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== New Business == | == New Business == | ||
=== | === Vision, Mission, Values (__ min)=== | ||
* | * Adam, Bernadette, Chris Corrigan to present final draft. | ||
* Discussion notes: | |||
* <span style="background: yellow;">Motion:</span> | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Hand Signals for Effective Meetings (15 min)=== | |||
* Sarah to facilitate the group in deciding hand signals. | |||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== New Business Item | === New Business Item 3 (__ min)=== | ||
* | * | ||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
== In Camera Session (__ min)== | == In Camera Session (__ min)== | ||
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[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2012 | [[Category:2011-2012 Board minutes]] | ||