Document Storage Policy: Difference between revisions
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This policy specifies the conditions under which documents must be stored (in both paper and electronic forms) and creates a document that will record the current storage locations and means of access. | This policy specifies the conditions under which documents must be stored (in both paper and electronic forms) and creates a document that will record the current storage locations and means of access. | ||
==Philosophy== | ==Philosophy== | ||
This policy has two goals. First, it will ensure that all documents are kept in an appropriately safe and secure location. Second, it ensures that | This policy has two goals. First, it will ensure that all documents are kept in an appropriately safe and secure location. Second, it ensures that Bike Edmonton's documents are accessible at all times (especially for future board members). In striving for the second goal, this policy will create a "Document Storage and Access Procedure Document" that will explain where information is kept and how to access it. If properly maintained, in the case of a new storage location or procedure, then only the "Document Storage and Access Procedure Document" will need to be updated (all policies will remain accurate and up-to-date). This policy will ensure that no information will be lost or forgotten and will be accessible by current and future Bike Edmonton organizers. | ||
==Policy== | ==Policy== | ||
#All electronic documents must be stored in a way that complies with the following: | #All electronic documents must be stored in a way that complies with the following: | ||