Board Minutes January 2026

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: BE Storage space & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Adam
• Minute-taker: Colin
• Board attendance: Adam, Colin, Reinier, Derek W, Christian, Rebecca, Karl (virtual), Tom (virtual)
• Staff attendance: Coreen
• Regrets: Derek K, Keith
• Absent:
• Guests: Tom Forbes

Call to Order

• Meeting called to order by Colin at 1841 pm.

Logistics for Next Meeting

• Date: Monday, February 9, 6:30pm
• Location: BE storage space, and Google Meet
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• This Month I have scheduled bringing cycling advocates to talk to the Bike Lane team at the city to ride 107th ave. the Day is Thursday May 7th at 9 am.

I am inviting the snow and ice team to come for a ride on their cleared pathways on Feb 12th, this is the day before winter bike to work day.

I have updated council on the bike lane construction progress of the active transportation accelerated construction (the 100 million dollar bike lane project)

I discussed the snow and ice clearing performance and joy of winter biking on CBC radio on their morning show.

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]
• Societies registration renewed?
• AGLC report will be done by the end of the week.

H.R. & Ops Committee Report

• Staff ratified the collective agreement! Brad is working on some final details like pay grid. The HR committee met and divied up some implementation work. Colin met with co-directors one on one, went well. Colin has been preparing for performance reviews, with Rebecca's help.
• In Collective bargaining, we forgot to add Chris to the salary grid.

MOTION

To approve the following LOU: The parties agree that the IT director's hourly compensation will be the same as the codirector's. This letter of understanding has the same terms as the collective agreement.
Moved:	Rebecca
Seconded:	Colin

Aye	No	Abstain
all	none

• Action Items: name will ____ by (date).

Fundraising Committee Report

• Rebecca finished submitted CIOG grant. There is a recommendation that we do some kind of training / PD around equity topics, so we should look for something like that to do.
• Christian will be looking at bike-friendly business opportunities. Maybe find more businesses willing to offer member discounts, and businesses interested in buying memberships for their staff. This is a good time as things have just normalized from the pandemic and businesses are looking to grow community again.
• We're not well-set up to take donations right now. Colin recommended that Christian talk about this with Chris, who has thought a lot about this.
• Memberships do not auto-renew, as we didn't want to be a source of zombie charges for people. But could we implement it as an option?

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 2 (__ min)

• Discussion notes:

New Business

LMC (Rebecca)

• Discussion notes:

Guest: Tom. (__ min)

• Discussion notes:

Expanse Festival proposal (4 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain