Board Minutes December 2025

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: Bike Cellar (Rm 102) & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Brad, Karl, Rebecca, Rainier, Derek W, Derek K, Tom, Keith, Cristian
• Staff attendance:
• Regrets: Colin
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 6:50 pm.

Logistics for Next Meeting

• Date: Monday, January 12th, 2026, 6:30pm
• Location: Bike Cellar & Google Meet
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:	Keith
Seconded:	Cristian

Aye	No	Abstain
all	none

President's Report

• Met with CoE Active Transportation group. They achieved 71% of their goal for this year, which is better than last year. On track for 55km by 2027, which is less than we hoped but more than we had before. We are increasingly getting more engagement from them, and we seem to be perceived as increasingly useful. They asked us for some help in designing 148th St (Candy Cane Lane). Karl feels there may be an opportunity for the Advocacy Committee to look closely for some specific changes to advocate for to improve the speed of implementation.

Treasurer's & Finance Committee Report

• attach from email

H.R. & Ops Committee Report

• 1-1 Meetings scheduled with Alex and Vaughan over next two weeks. Waiting on feedback from Coreen on availability
• Will try to schedule an HR meeting prior to year end with new committee to align on priorities and assign activities: Performance assessments, Administration of Collective Agreement (LMCC, Hours of work policy, Vacation scheduling/calculation)
• Incident management - No update since last meeting. Aiming on decision in January.

Fundraising Committee Report

• Grants - CIOG is open again, Rebecca leading
• Memberships and Donations - Colin and Christian met to discuss what's been done, and what's next. Christian to lead. Some key areas: Increased visibility of organization, Use of social media, Improved usability and traceability of donation function.

Advocacy Committee Report

• See President's Report. Also, met with Paths for People, Edmonton Transit Riders, Climate Justice, and Bikeology to talk about a united front for 2026. They agreed to meet quarterly, and there was a lot of agreement about what we could work together on. Reinier will lead the OSFM bike valet next year.

Governance Committee Report

• No report. Will meet in January.

Co-directors Report

• Good month, good volunteer turnout, revenues higher than last Nov and higher than October! Volunteer appreciation party. Did some strategic planning with an outside facilitator, who will be compiling notes and recommendations. We don't have a grant to give away studded tires this year-- but fundraising committee will take that as a note to look into for next year. Eco-trust came by for a tour, with some folks from one of their funders (Dow Chemical), and they seemed impressed. Coreen talked them about planned obsolescence and right to repair, and they seemed to vibe with that.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Election of incoming executive and formation of committees (__ min)

• Discussion notes:

MOTION

To name as incoming executive members, the following: Keith (president), Colin (vice president), Derek W (treasurer), Adam (secretary); and to establish the following committees (with membership as listed): Advocacy (Keith--chair, Tom, Karl, Derek W, Stella--non-board, Sarah Bisbee--non-board), Finance (Derek W--chair, Keith, Coreen, Nathan B--non-board), HR/LMCC (Colin--chair, Rebecca, Keith, Brad?, Derek K?), Governance (Tom--chair, Derek K, Christian, Adam), Fundraising (Colin--chair, Rebecca, Christian, Coreen, Kieran?).
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

Approval of CSJ positions for next summer (__ min)

• Discussion notes:

MOTION

To approve the co-directors to seek funding for 2 CSJ positions, at $18/ hour to start in late April/early May 2026.
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain