2025 AGM

Bike Edmonton Annual General Meeting Minutes for 2024

• Location: Strathcona Community League Upper Hall
• Date: October 26, 2024, 1pm.

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Attendance: nn members in good standing

• Membership Lookup: https://apps.bikeedmonton.ca/membership/
• Attendance Record: https://docs.google.com/spreadsheets/d/14XfGzURnjQx1uRmV16tbRfd10WwLnnYO8L1lXDL5aCY/edit?gid=0#gid=0

Call to Order

• Meeting called to order by Keith at 13:23pm.

• Land acknowledgment (Keith)

• Explain “Members In Good Standing” voting for motions (Tom): A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues. Anyone may become a member today in order to join the board, but only Members in Good Standing can vote.

Approval of Agenda

MOTION

To approve the agenda.
Moved:	Adam
Seconded:	Heather

Aye	No	Abstain
all	0
carried

Approval of Minutes from 2024 Annual General Meeting

MOTION

To approve the minutes from the 2024 Annual General Meeting
Moved:	Nathan Binnema
Seconded:	Adam

Aye	No	Abstain
all	0
Carried

Reports

President's Report

• Keith has been president for 1.5yrs and is happy to be involved. This year has been great-- we've made money-- staff and volunteer have made consolidated shop hopping busy.
• Also a good year for advocacy, partnering with Paths for People and other orgs, and "Bike Nerd" visited to the city. Partnered with YEG Cycling Coalition to GOTV in the municipal election-- and it seems like results were good. A sympathetic counsellor stopped by the bike valet and mentioned to Marcel how great the cycling community is at showing up at the polls- being useful to a politician is an important step in holding political power.
• Collective Agreement was approved at the committee level by the union and ratified by the board, worker ratification expected soon.
• This year the board retained all it's members for the whole year! Which is exceptional, and good.

Co-Directors Report

• Fantastic feedback from happy shop users was shared.
• We have a 40-year history, and that's been confirmed as the longest-running community bike shop in Canada!
• 51 bells, 924 ties, 428 lights, 484 sets of brake pads, etc, sold.
• Found bikes for 386 riders.
• 17 bike repair courses. Dedicated volunteer nights on Friday. Bike building nights on Mondays.
• Waste Reduction grant.
• Crisis intervention training took place (shout out to Ken Amesbury).
• Improvements to the space. Expanded off-site storage.
• Extended public hours to 5d/wk.
• Right to Ride program supports low income riders (shout out to Jonathan Woelber).
• Winter cycling program feedback was great. "I always thought winter cycling would be so much harder and scarier than it really is."
• Recently $50K Eco-Trust grant to expand our bike refurbishing/recycling.
• Volunteers: contribute immensely. Many hours contributed.
• Net sales up 5% over last year.
• Volunteer appreciation party later this month!

Treasurer's Report

• Coming out of the year with a surplus is fantastic. General account is at ~150k (will be more depleted by March).
• Casino yielded $85k, the largest ever. That funds our rent for 2 years!
• We'd like to have more volunteers on the finance committee, folks with experience in finance or accounting to act as a sounding board for the treasurer.
• Goal for this year to define and manualize some procedures for the ease and benefit of future boards.
• We'll spent a little more on advocacy (1% of budget, which is 2x last year).

MOTION

To receive the reports as presented.
Moved:	Heather
Seconded:	Jeff Davis

Aye	No	Abstain
	0
Carried

Budget 2025-26

MOTION

To accept the 2025-26 budget as presented.
Moved:	Heather
Seconded:	Nathan Binnema

Aye	No	Abstain
all	none

More Discussion

Marcel speaks on the OSFM Bike Valet

• User numbers were >double last year.
• Possible ideas for next year: expand to Sundays; expand bike repair services (leads to higher donations); register to bikes to Bike Index; selling merchandise; be a part of the CoE Public Realm Strategy.

Special Resolution to Amend the Bylaws

• There was concern as to why the bylaws as circulated did not require the board to present the budget at the AGM.
• A questions was also raised as to why AGMs are open to the public.
• Due to the first point, the bylaw changes were not moved today.

Board Elections

• Continuing: Adam, Rebecca, Derek W, Derek K, Colin, Karl, Thomas, Brad
• Leaving: Heather, Stella, Matt
• Nominations: Reiniers Lamers, Keith Heslinga (re-election), Christian Gutierrez.

MOTION

To accept the nominations.
Moved:	Adam
Seconded:	Heather

Aye	No	Abstain
all	0
Carried

Adjournment

MOTION

To adjourn.
Moved:	Keith
Seconded:	Adam

Aye	No	Abstain
all
Carried