Board Minutes March 2025

Editing Board Agenda Template These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for March 2025

Board meetings are open to Bike Edmonton members and the public.

• Location: Bike Edmonton shop & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Keith, Karl, Derek K, Derek W, Rebecca, Brad, Adam, Tom (online), Matt (online), Heather
• Staff attendance: Coreen
• Regrets: Colin, Stella
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 6:41 pm.

Logistics for Next Meeting

• Date: Monday, April 14th
• Location: TBD - Heather & Tom?
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• Met with advocacy committee, finance committee.

Treasurer's & Finance Committee Report

• Current bank balance: $57,198.12. And $1200 in the casino account (the plan is to leave it there until the new money is in the account, and then pay the next rent payment after that out of the casino account-- Derek W will check this with AGLC. Last time we put money into the casino account in order to make a complete rent payment including that remainder-- AGLC did not like that.)
• Accounts_Payable_at_31Jan2025
• January_2025-_DETAILED_Comparative_Statement
• January_2025-_Notes_to_the_financial_reports
• January_2025-_Comparative_Statement
• January_2025-_Statement_of_Financial_Position
• January_2025_Wage_Accrual
• January_2025-_Grant_Tracking
• Derek has met with Marcel and continues to get up to speed on some things.
• Terms of reference has been worked on. Derek will forward it the board for discussion and hopefully voting on next meeting.
• Matt wants us to rent the storage space directly rather than sub-leasing through him. He will get a lease agreement to Keith and Derek W. We've flirted with the idea of renting more space in that bldg for bike-building, depending on additional funding received, but we won't know about that until later in the summer.
• Keith: just noting in the grant tracking sheet it shows we lost $1k on the CoE Mobile bike mechanic project last summer.
• Winter bike grant: Keith sent info back to Holly, hasn't heard anything back except "thanks," hopes to talk to her later.

H.R. & Ops Committee Report

• New builder hired -- Caleb. Has been a long-term Bike Edmonton volunteer, has also volunteered in Vancouver and was on the board of a DIY bike shop there. Has worked as a professional bike mechanic, and as a math professor, and is a very good teacher and will take on some teaching roles that Jan has done, if and when Jan is not available for those or is beyond what Jan wants to put on. He will start on bike building first, but the City is cancelling their bike education and bike parking programs this year, so we're likely to get increased requests like that, and Caleb may be helpful for those roles.
• May still hire someone else later on.
• We got quite a few applications!
• report to upload.

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Shop Managers' Report

• Community_Bike_Shop_Managers'_Report_February_2025

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Remunerating / Invoicing (Tune-Up/Waste-Down) (Derek W, 8 min)

• Heather understands that we have invoiced the City. Keith: it should be in the grant tracking spreadsheet. Heather will connect with Derek W about it later this week, and will try to loop Karly in. It's a big line item, would be good to pin down. The latest was that Karly needs to invoice the city, Heather thinks that's happened but not certain.
• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain

Summary: This is a minor edit Watch this page Please note that all contributions to Bike Edmonton may be edited, altered, or removed by other contributors. If you do not want your writing to be edited mercilessly, then do not submit it here. You are also promising us that you wrote this yourself, or copied it from a public domain or similar free resource (see Bike Edmonton:Copyrights for details). Do not submit copyrighted work without permission!

   Editing help (opens in new window)

Template used on this page:

Navigation menu Adam.burgess Talk Preferences Watchlist Contributions Log out PageDiscussion ReadEditView historyUnwatch

More Search Search Bike Edmonton Main page Recent changes Random page Help about MediaWiki Tools What links here Related changes Upload file Special pages Page information Privacy policyAbout Bike EdmontonDisclaimersMobile view Powered by MediaWiki