Board Minutes February 2025

Editing Board Agenda Template These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for February 2025

Board meetings are open to Bike Edmonton members and the public.

• Location: Downtown shop & Google Meet
• Start Time: 6:30pm, Monday, February 10th.

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: Monday, March 10th, 6:30pm
• Location: Bike Edmonton shop & Google Meet?
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• [President's Report (Month) (Year)]

Treasurer's & Finance Committee Report

• Michelle Trinh has resigned from the Finance Committee due to too many committments.
• The internal audit committee presented their 2023-24 report, which was favourable. BE_Audit_Report_2023-2024.docx

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]
• Casino volunteer recruitment update:

Advocacy Committee Report

MOTION

To adopt to Advocacy Committee Terms of Reference as circulated.
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Waste Grant Update (8 min)

• Discussion notes:

Winter Cycling grant update (3 min)

• Discussion notes:

Business Item 2 (__ min)

• Discussion notes:

New Business

Hours of Work and Overtime Policy (10 min)

• Bike_Edmonton_Hours_of_Work_and_Overtime_Policy_-_DRAFT_Rev.B.docx
• Discussion notes:

MOTION

To adopt the Hours of Work and Overtime Policy (as linked above).
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain

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