Board Minutes January 2025

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: Downtown shop & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Keith, Rebecca, Adam, Derek K, Derek W, Stella, Matt, Heather (video), Karl (video)
• Staff attendance: Coreen
• Regrets: Colin
• Absent: Tom
• Guests: Ken Amesbury

Call to Order

• Meeting called to order by Keith at 645 pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• No big news.

Treasurer's & Finance Committee Report

• Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.
• Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- should be good.
• Heather notes that Jan is awaiting payment for his work on Waste Down Tune Up-- Derek W will look into that. Coreen says he should have just submitted that with his regular hours.
• Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]
• staff volunteering/overtime policy, shop manager job descriptions

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]
• casino update - volunteer recruiting, anything else?

Advocacy Committee Report

• general plan for the election?

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

Shop Manager's Update on Bike Building & etc (15 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Waste Grant update (__ min)

• Discussion notes:

Winter Cycling grant update (__ min)

• Discussion notes:

New Business

CIOG Application due Jan 29th (7 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Feedback for Bargaining Committee (20 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Film Festival proposal from volunteer Ken (8 min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain