Board Minutes July 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: Downtown Shop & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: TBD
• Minute-taker: Adam
• Food by:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: Monday, August 12
• Location: TBD
• Chair: TBD
• Minute-taker: Adam
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• Email to members re audit & etc?

Treasurer's Report

• CIP Grant reporting?

H.R. & Ops Committee Report

• TOR?

Finance Committee Report

• Any new financial updates/specific targets for sales? (suggested by Alex)

Fundraising Committee Report

• TOR?

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Waste Reduction Grant update (5 min-- requested by Alex)

• Discussion notes:

Update From Shop Managers (30 min)

• Update on the move, and the ongoing work of consolidation:
• Work on the annex -
• Changes to the main shop space to maximize storage and capacity -
• Service changes/improvements -
• Clear staff work portfolios -
• Volunteer training improvements -
• Storage space organization -
• Anticipated long-term benefits (or challenges) from consolidation -

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Status of Rack Rentals and Rack Sales (suggested by Alex-- 5 min)

• Discussion notes:

Old Strathcona Farmers Market Bike Valet (5 min)

• Discussion notes:

CoE 20 Bike Clinics Project update (3 min)

• As per recent facebook post, it seems to be happening? Any issues with recruiting event, recruiting volunteers, other?

New Business

Offer of 60 donated bikes from Hinton

• A community bike shop in Hinton recently closed and they've offered to donate between 60 and 70 bikes and parts. Neither the shop or the storage space can accommodate that volume of bikes donated all at once, so is anyone on the board would be willing to temporarily store bikes at their home, or has any other suggestions?
• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Board Recruitment (8 min-- suggested by Adam)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain