2023 AGM

These minutes are not yet approved. They must be approved at the 2024 AGM.

Bike Edmonton Annual General Meeting Minutes for 2023

• Location: Google Meets
• Date: Saturday, November 18, 2023, 2pm
• RSVP for meeting link: RSVP form

Attendance

• Meeting Chair: Kelly Granigan
• Minute-taker: Alexandra Stout
• Attendance: 27, names TBC

Call to Order

• Kelly Called to order at 2:12pm
• Land acknowledgment
• Direct members to https://bikeedmonton.ca/agm for documents
• Establish quorum
• Confirm member attendance (sign in)
• Explain “Members In Good Standing” voting for motions
• A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.

Approval of Agenda

MOTION

To approve the agenda.
Moved:	Devin Clarke
Seconded:	Matt Hoyt

Aye	No	Abstain
Passed

Approval of Minutes from 2022 Annual General Meeting

MOTION

To approve the minutes from the 2022 Annual General Meeting
Moved:	Maxine Myre
Seconded:	Andi Eng

Aye	No	Abstain
Passed

Reports

• 2023 Bike Edmonton Annual Report
• 2021-2022 Financial Audit Final Report

President's Report - Kelly Granigan

• See report in above annual report document

Questions from the Floor:

None

Executive Director's Report - Dr. Greg Glatz

• See report in above annual report document
• Entire report not read aloud at the meeting; just introduction, overview of photographs, summary, and challenges, because it is long. Greg encourages people to reach out to him with any questions.

Treasurer's Report - Marcel Huculak

• See report in above annual report document

Questions from the Floor:

MOTION

To approve the reports as presented.
Moved:
Seconded:

Aye	No	Abstain

New Business

Budget Update - Marcel Huculak

• With ongoing union negotiations, uncertainty in south shop location/rent, the board plans to finalize the budget in the new term
• It is not required to approve budget at a general meeting by policy or bylaw, the board may approve budget. It's only very recently that the board has brought the budget for approval at a general meeting
• Both staff and board have been working on the budget

Board Elections Kelly, Andi, Ceileigh

Overview of Election Process

• We have 3 board members continuing in their second year of their two year terms: they do not need to stand for election.

• We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year. A minimum of 7 members are required to form the board, so a minimum of 4 people need to be nominated.

• We have 2 nominations in advance. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and what you will bring to the board and organization.

• Board meetings occur monthly, with additional committee meetings, typically also monthly.

• We will call for nominations from the floor 3 times.

• Nominees:
  • Nazz Baksh
  • Sarah Bisbee

• Nominations and Candidate Introductions (1 min each)
• Vote by secret ballot (only “Members In Good Standing” may vote)
• Tally Votes (by software)
• Announce new board

MOTION

To recognize Marcel Hucalak, Alexandra Stout, Stephen Paskaluk, as the 2023-2024 Bike Edmonton Board of Directors.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the 2023 Bike Edmonton Annual General Meeting.
Moved:
Seconded:

Aye	No	Abstain

• Meeting adjourned by Kelly at