Board Minutes October 2023: Difference between revisions
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* Meeting Chair: Kelly Granigan | * Meeting Chair: Kelly Granigan | ||
* Minute-taker: Stephen Paskaluk | * Minute-taker: Stephen Paskaluk | ||
* Board attendance: Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen | * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen | ||
* Staff attendance: Greg Glatz | * Staff attendance: Greg Glatz | ||
* Regrets: Alexandra, Michelle | * Regrets: Alexandra, Michelle |
Revision as of 01:43, 11 October 2023
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for October 2023
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet
- Start Time: October 10, 2023 7pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Kelly Granigan
- Minute-taker: Stephen Paskaluk
- Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen
- Staff attendance: Greg Glatz
- Regrets: Alexandra, Michelle
- Absent:
- Guests: Nazz Baksh
Call to Order
- Meeting called to order at 7:04 PM
Logistics for Next Meeting
- Date: November 13, 2023, 7pm
- Location: Google Meets
- Chair:
- Minute-taker:
Discussion of agenda (5 min)
Consent Agenda (5 min)
President's Report
Treasurer's Report
H.R. Committee Report
South Shop location update
- to inform budget discussion
- South Shop Location Update
Governance Committee Report
Reports to be reviewed, not in the consent agenda
Executive Director's Report (10 min)
Approval of Agenda, Minutes, Reports (5 min)
To approve this October agenda, the September 2023 minutes, and reports as presented | ||
Moved: | John | |
Seconded: | Marcel |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Current & Completed Business
Updates on Action Items From Previous Meeting, Reminders (5 min)
- Everyone log your volunteer hours for the past month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
Audit (10 mins)
- Draft Report received
- Auditor has shared results and made recommendations
- Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.
Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)
- Outdoor event proposed for October 22, 2023
- Emily Murphy Park for food and fire (use Earth's General credit for food)
- Include board in invite list
AGM Planning
- When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?
- Pick timing based on financials timing
- Review unlikely to be done
- Schedule for Sunday Nov 19, 2-5pm
- Format - propose online to account for cold weather expected
- Tasks
- Chat moderator
- Notify membership of date and location
- make a meeting in the event calendar with link to Google Meet
- attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March
- tech assistance for attendees, like helping people find how to call in if they don't have a computer
- Running election
- Presentations by ED, President, Treasurer
- Annual Report Preparation
- Pieces by president, ED
- Financials and budget
- Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg
Budget and South Shop Location (20 min)
New Business
In Camera Session
To move into in camera session | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- HR/Exec Committee 1 item
To move out of in camera session | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjurned at