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| === Updates on Action Items From Previous Meeting (1 min)=== | | === Updates on Action Items From Previous Meeting (1 min)=== |
| * Posting Board Intros to the website is still pending | | * Post Board Intros to the website |
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| ==== Bikes and Animals Social Media Campaign (2 min) ==== | | ==== Bikes and Animals Social Media Campaign (2 min) ==== |
Revision as of 23:47, 5 December 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for December 6, 2021
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Sarah R
- Minute-taker: Andi
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date:
- Location: Google Meet
- Chair:
- Minute-taker: Andi
- Food by: n/a
Announcements
Approval of Agenda
MOTION
To approve this December 6 agenda.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Approval of Last Meeting's Minutes
MOTION
To approve the October 2021 minutes.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Reports
President's Report - Sarah R. (2 mins)
- Templates
- [ President's Report]
Treasurer's Report - Roy C. (2 mins)
Executive Committee Report - Sarah R. (1 min)
- [ Executive Committee Report]
HR Committee Report - Sarah R. (1 min)
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
Executive Direct Report - Mike Züge (10 min)
- [ Executive Director Report]
Approval of Reports
MOTION
To approve the reports as presented above.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Current & Completed Business
Updates on Action Items From Previous Meeting (1 min)
- Post Board Intros to the website
Bikes and Animals Social Media Campaign (2 min)
- What are our thoughts on this? Does the AOC want to take this on?
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraiser
- The Executive Committee asked Sarah to provide a few different options to have the Board vote on:
Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Membership Drive - Sarah R. (2 min)
- This was never sent out. A new version would need to be developed at this point as the previous version is now out-of-date
- Would this live with the AOC?
New Business
Appointment of 2021-2022 Board of Directors Executive - Sarah R. (2 min)
The Board held the election for the Executive at its Board Retreat on November 21, 2021 with the following results:
- President: Sarah (Acclaimed)
- Vice President: Roy (7 - elected)
- Treasurer: Byron (Acclaimed)
- Secretary: Andi (Acclaimed)
- Member at Large: Keith (Acclaimed)
MOTION
To appoint Sarah Rebryna as President, Roy Coulthard as Vice President, Andi Eng as Secretary, Byron Vass as Treasurer, and Keith Heslinga as Executive Committee Member at Large as the 2021-2022 Board of Directors Executive.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Update Signing Authorities for Financial Accounts - Sarah R. (2 min)
- Update signing authorities for Bike Edmonton's financial accounts. Note that historically Bike Edmonton signing authorities have been members of the Executive, however, signing authority is not restricted to only those on the Executive. Any director may serve as a signing officer.
- An important consideration in appointing signing officers is, among other things, ensuring that they are capable and competent to manage financial matters, especially payments, in a timely manner.
- Important Considerations for Signing Authorities:
- Signing authorities should be reviewing any and all payments they are signing off on to ensure that all payments are legitimate
- If the expense payment is to one of the signing authorities that person cannot authorize payments to themselves
MOTION
To update the signing authorities from Sarah Rebryna, Matthew Hoyt, and Roy Coulthard to Sarah Rebryna, Roy Coulthard, and Byron Vass
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Update Access Permissions for Financial Accounts - Sarah R. (2 min)
Bike Edmonton's financial accounts are accessible through various online accounts. Some of these accounts provide direct access to Bike Edmonton's funds while others simply provide view only access. It is up to this Board to determine who shall have access permissions for both Bike Edmonton's direct access and view only financial accounts
MOTION
To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Meeting Etiquette - Sarah R. (2 min)
- Rusty’s Rules
- Rotating Chair? - vote
Google Drive Updates - Sarah R. (2 min)
- Shared Calendars
- My Drive
- Shared Drives
Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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In Camera Session
MOTION
To move in camera.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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MOTION
To move out of camera discussion.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by at pm