Board Minutes May 2021: Difference between revisions

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== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date: Monday, Date, 2021
* Date: Monday, June 21, 2021
* Location: Google Meet
* Location: Google Meet
* Chair: Sarah
* Chair: Sarah
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== Approval of Agenda ==
== Approval of Agenda ==
{{Motion
{{Motion
   |motion=To approve this Date agenda.
   |motion=To approve this May 17 agenda.
   |first=  
   |first=  
   |second=  
   |second=  
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== Approval of Last Meeting's Minutes ==
== Approval of Last Meeting's Minutes ==
{{Motion
{{Motion
   |motion=To approve the [[Board Minutes Month 2021|Month 2021]] minutes.
   |motion=To approve the [[Board Minutes April 2021|April 2021]] minutes and the [[Board Minutes May 4 2021|May 4 2021]] minutes.
   |first=  
   |first=  
   |second=  
   |second=  
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=== Treasurer's Report - Roy C. (2 mins) ===
=== Treasurer's Report - Roy C. (2 mins) ===
* [ Treasurer's Report]
* No report available
 
=== Executive Director's Report - Chris C. (5 mins) ===
* [ Executive Director's Report]


=== Executive Committee Report - Sarah R. (1 min) ===
=== Executive Committee Report - Sarah R. (1 min) ===
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* [ Governance Committee Report]
* [ Governance Committee Report]


=== Volunteer Committee Report - Ken A. (2 min) ===
=== Volunteer Committee Report - ===
* [ Volunteer Committee Report]
* Committee has not been officially formed yet


=== Approval of Reports ===
=== Approval of Reports ===
{{Motion
{{Motion
   |motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above.
   |motion=To approve the President's, Treasurer's, Executive Director's, Executive Committee, HR Committee, and Governance Committee reports as presented above.
   |first=  
   |first=  
   |second=  
   |second=  
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== Current & Completed Business ==
== Current & Completed Business ==
=== Action Item Follow Up ===
=== Action Item Follow Up ===
*  
* Posting Board Intros to the website is still pending
 
==== Bikes and Animals Social Media Campaign - Sarah R. (1 min) ====
* Further discussion still needed with Chris
*
==== HR Consultation with ACSN - Sarah R. (2 min) ====
* The HR Committee met with Bill Clark on April 26
* [https://drive.google.com/file/d/1vGCgT_moijr9pTk-OlLu42eMkQZt700H/view?usp=sharing Bill's PowerPoint presentation]
* [https://drive.google.com/file/d/1hdd9GRGNn7NMVOElSiBl9XBK7KCSP9yX/view?usp=sharing MindMap]
 
==== Downtown Shop Mural - Sarah R. (5 min) ====
==== Downtown Shop Mural - Sarah R. (5 min) ====
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
* Contract with Jason Blower has been finalized
* Sarah and Chris worked on the City of Edmonton Economic Recovery Grant application, which is a matching grant
* Corporate level buildings have been confirmed and shared with Jason. Jason will begin working on the draft sketch
[https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
* Corporate sponsorship solicitations have been initiated
** Stantec has agreed to a $1,000 sponsorship
** The Oilers Community Foundation can only provide funding to CRA registered charities. They forwarded our info on to Rogers for consideration
** Shaw is pending application
** EPCOR is pending application
** The Brick has been solicited


==== Action Items ====
=== Membership Drive Update - Chris C (3 mins) ===
*  
*  
== New Business ==
== New Business ==
=== New Topic - Sarah R. (5 mins) ===
=== New Topic - Sarah R. (5 mins) ===

Revision as of 19:05, 16 May 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for May 17, 2021

Board meetings are open to Bike Edmonton members and the public.

  • Date: Monday, May 17, 2021
  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

  • Meeting Chair: Sarah
  • Minute-taker: Andi
  • Food by: n/a
  • Board attendance:
  • Staff attendance:
  • Regrets: Annya
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Sarah at pm.

Logistics for Next Meeting

  • Date: Monday, June 21, 2021
  • Location: Google Meet
  • Chair: Sarah
  • Minute-taker: Andi
  • Food by: n/a

Announcements

Approval of Agenda

MOTION
To approve this May 17 agenda.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Approval of Last Meeting's Minutes

MOTION
To approve the April 2021 minutes and the May 4 2021 minutes.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Reports

President's Report - Sarah R. (2 mins)

  • [ President's Report]

Treasurer's Report - Roy C. (2 mins)

  • No report available

Executive Director's Report - Chris C. (5 mins)

  • [ Executive Director's Report]

Executive Committee Report - Sarah R. (1 min)

  • [ Executive Committee Report]

HR Committee Report - Sarah R. (2 min)

  • [ HR Committee Report

Governance Committee Report - Roy C. (2 min)

  • [ Governance Committee Report]

Volunteer Committee Report -

  • Committee has not been officially formed yet

Approval of Reports

MOTION
To approve the President's, Treasurer's, Executive Director's, Executive Committee, HR Committee, and Governance Committee reports as presented above.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Current & Completed Business

Action Item Follow Up

  • Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign - Sarah R. (1 min)

  • Further discussion still needed with Chris

HR Consultation with ACSN - Sarah R. (2 min)

Downtown Shop Mural - Sarah R. (5 min)

  • Contract with Jason Blower has been finalized
  • Sarah and Chris worked on the City of Edmonton Economic Recovery Grant application, which is a matching grant
  • Corporate level buildings have been confirmed and shared with Jason. Jason will begin working on the draft sketch

Mural Fundraising Plan

  • Corporate sponsorship solicitations have been initiated
    • Stantec has agreed to a $1,000 sponsorship
    • The Oilers Community Foundation can only provide funding to CRA registered charities. They forwarded our info on to Rogers for consideration
    • Shaw is pending application
    • EPCOR is pending application
    • The Brick has been solicited

Membership Drive Update - Chris C (3 mins)

New Business

New Topic - Sarah R. (5 mins)

Action Items

Board Approval for - Sarah R. (1 min)

MOTION
To approve
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

New Topic - . (3 mins)

Action Items

New Topic - (10 mins)

Executive Director Report - Chris C. (10 min)

In Camera

MOTION
To go in camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
MOTION
To go out of camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Board Volunteer Hour Tracking - ALL BOARD (2 min)

Adjournment

MOTION
To adjourn the meeting.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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