Board Minutes December 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for December 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, December 9, 2019
• Location: Iconoclast (12021 102 Ave)
• Start Time: 6:30pm

Please email [email protected] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Jeremy
• Timekeeper:
• Minute-taker: Jasmine
• Food by: Matt
• Board attendance: Talha, Jasmine, Jeremy, Annya, Matt, Rachel, Sarah
• Staff attendance: Chris, Molly
• Regrets:
• Absent:
• Guests: Kyle

Call to Order

• Meeting called to order by Jeremy at 6:46pm.

Logistics for Next Meeting

• Date: January 14, 2020
• Location:
• Chair: Mike S.
• Minute-taker: Jasmine
• Food by: Jasmine

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this December 9 agenda, the October 2019 minutes, and reports as presented below.
Moved:	Jasmine
Seconded:	Talha

Aye	No	Abstain
7	0	0
Carried

President's Report - Jeremy

• [ President's Report]
• No President's report this week; items later in meeting will cover his thoughts.

Current and Completed Business

Awning Update - Sarah (5 min)

• Awning is done and up at BWN!!
• Payment is still outstanding; Jeremy will mail

New Business

Confirmation of the new Board Executive - Jeremy (10 min)

MOTION

To appoint Jeremy Shepherd as President, Mike Sacha as Vice-President, Talha Zafar as Treasurer and Jasmine Farahbakhsh as Secretary of the Bike Edmonton board for 2019-20
Moved:	Sarah
Seconded:	Rachel

Aye	No	Abstain
7	0	0
Carried

Ongoing and new priorities for the Board - Jeremy (15 min)

• Reviewed the seven strategic areas developed in the board planning session
• Reviewed the existing goals from all committees, determined which to continue and which to leave
• Emerged with two committees:
  • HR/Admin/Business Review Committee
    • OH&S
    • Financial Processes Review
  • Outreach / Marketing
    • Program review
    • Volunteer recruitment, engagement, retention
    • Marketing strategy
    • Bike-friendly business certification
  • (Charitable Status - formed at a later time)
• Bike Rack
  • Policy review
  • Bylaw review
  • Job description review
  • Google Drive organization

Additional priorities - Discussion - Jeremy (10 min)

• Review Bike Edmonton policies including template
• Board Blog
• Support for Bike Edmonton 40th anniversary; and Spoke 10th Anniversary
• Slack accounts for the Board Slack and G Suite

Board Volunteer Hour Tracking - Jasmine (10 min)

• [Hour Tracking Spreadsheet https://docs.google.com/spreadsheets/d/1WPjY-Q2xiBx1Pq-YUMcgny_aYi34VcpyC5v9Hss1jJQ/edit#gid=50]

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the board meeting.
Moved:
Seconded:

Aye	No	Abstain