Board Minutes January 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for January 9 2017

Board meetings are open to the EBC members and the public.

• Location: room 113 Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Jeremy
• Minute-taker: Michael
• Food by:
• Board attendance:

Jon Dan Adrian Derek Nancy Jasmine Michael Jeromy Geoff

• Staff attendance:

Chris

• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by Jeromy at 6:42 pm.

Logistics for Next Meeting

• Date: February 13th
• Location: Room 113 Education Building South
• Chair: ?
• Minute-taker: ?
• Food by: ?

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jon

• Presidents Report Dec 2016

Treasurer's Report - Geoff

• Treasurer's Report Dec 2016

Executive Director's Report - Chris

• [ED Report (Month) (Year)]

H.R. Committee Report - Nancy

• H.R. Committee Report January 2017-submitted January 3

Policy Committee Report - Dan

• [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report - Derek

[read here]

Finance Committee Report - Geoff

• we did not have a finance committee meeting

Membership Committee Report - Adrian (?)

• [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your 2016 board volunteer hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
  • Jul 2015: Jon, Nancy, Anna, Geoff, Chris Chan will meet to get an orientation and see if Asana can be used for board tasks/to do list too
• Dec 2015: Anna will book 30 min meeting before board meeting for Asana orientation by Exec.
• Sep 2015: Anna to post final financial policy to wiki and (Feb 2016) all new TOR (Executive, Policy, HR) to wiki
• Feb 2016: Geoff to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
• May 2016: Nancy will share final copy of ABBCC Bike-way Design doc when available.
• Jul 2016: Chris will put note in Asana for 2018 to review GWI-EBC agreement. Geoff will add notes into 2017 budget doc for 2018 $25k info for GWI lease. Jon to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC.
• Oct 2016: Retreat coordinator add discussion of AGM to Nov planning retreat agenda.
• Oct 2016: Nancy will strike HR ad-hoc committee to implement OH&S plan by December 31st.
• Derek book meeting room 113 for Jan 9th

COMPLETED

Business Item 1 (__10 min)

• Charitable Staus sub committee Update
• Discussion notes:
  • update and next steps timelines

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:
  • You Can Ride 2 Not For Profit Status Update

New Business

Item 1. New Brand/ Name for EBC

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To go in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Nancy (15 min)
  • Name (___ min)

MOTION

To close the in camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain