Board Minutes February 2011: Difference between revisions
→Carried Forward
(Ratify Bike polo e-mail vote) |
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* <span style="background: lightgrey;">ACTION:</span> Anna will send ABA contact info to Steph. Steph will contact ABA. | * <span style="background: lightgrey;">ACTION:</span> Anna will send ABA contact info to Steph. Steph will contact ABA. | ||
** <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA | ** <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA | ||
*** UPDATE: | |||
* <span style="background: lightgrey;">ACTION:</span> All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011). | * <span style="background: lightgrey;">ACTION:</span> All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011). | ||
** <span style="background: lightgrey;">ACTION:</span> Approve & adopt policy manual. | ** <span style="background: lightgrey;">ACTION:</span> Approve & adopt policy manual. | ||
*** UPDATE: | |||
* <span style="background: lightgrey;">ACTION:</span> Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris. | * <span style="background: lightgrey;">ACTION:</span> Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris. | ||
** <span style="background: lightgrey;">ACTION:</span> mission statement to be written by Alex C, Chris, Steph by Feb 5. | ** <span style="background: lightgrey;">ACTION:</span> mission statement to be written by Alex C, Chris, Steph by Feb 5. | ||
** <span style="background: lightgrey;">ACTION:</span> Anna to email Alex C as a reminder. | ** <span style="background: lightgrey;">ACTION:</span> Anna to email Alex C as a reminder. | ||
*** UPDATE: | |||
* <span style="background: lightgrey;">ACTION:</span> Derek to send MEC a report to update on rental program grant. | * <span style="background: lightgrey;">ACTION:</span> Derek to send MEC a report to update on rental program grant. | ||
** UPDATE: MEC was contacted in early December 2010 and we have received a extension on the reporting timeline until May.2011. This was discussed at the January meeting. | ** UPDATE: MEC was contacted in early December 2010 and we have received a extension on the reporting timeline until May.2011. This was discussed at the January meeting. | ||
* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary. | * <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary. | ||
** <span style="background: lightgrey;">ACTION:</span> Anna to update. | ** <span style="background: lightgrey;">ACTION:</span> Anna to update. | ||
*** UPDATE: | |||
* <span style="background: lightgrey;">ACTION:</span> Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15. | * <span style="background: lightgrey;">ACTION:</span> Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15. | ||
** <span style="background: lightgrey;">ACTION:</span> Neil to send updated timesheet to employees | ** <span style="background: lightgrey;">ACTION:</span> Neil to send updated timesheet to employees | ||
*** UPDATE: | |||
* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15 | * <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15 | ||
** <span style="background: lightgrey;">ACTION:</span> need Info mgmt, volunteer, education/safety | ** <span style="background: lightgrey;">ACTION:</span> need Info mgmt, volunteer, education/safety | ||
** <span style="background: lightgrey;">ACTION:</span> Committee TORs to be in by Feb 10 | ** <span style="background: lightgrey;">ACTION:</span> Committee TORs to be in by Feb 10 | ||
*** UPDATE: | |||
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to follow up with Keith regarding minors and insurance for rental program. | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to follow up with Keith regarding minors and insurance for rental program. | ||
** <span style="background: lightgrey;">ACTION:</span> Alex to call Hardeep to clarify. | ** <span style="background: lightgrey;">ACTION:</span> Alex to call Hardeep to clarify. | ||
*** UPDATE: Our insurance has been extended to cover the rental program and is already in effect. It covers minors using this program. | |||
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to talk to Anna regarding documenting EBC's history. | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to talk to Anna regarding documenting EBC's history. | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board | * <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board | ||
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** <span style="background: lightgrey;">ACTION:</span> ALEX H: price quotes and rationale for decision to be proposed to Board. How will it be implemented (contract, how to copy keys, penalty for unauthorized copying, how often to change code/lock, etc) | ** <span style="background: lightgrey;">ACTION:</span> ALEX H: price quotes and rationale for decision to be proposed to Board. How will it be implemented (contract, how to copy keys, penalty for unauthorized copying, how often to change code/lock, etc) | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to send out sticker quotes for discussion | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to send out sticker quotes for discussion | ||
** UPDATE: Alex has sent quotes to board. | |||
=== New action items === | === New action items === | ||