Board Minutes February 2016: Difference between revisions

Board Minutes February 2016 (view source)

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Anna Vesala

Bureaucrats, Administrators

1,225

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 == Logistics for Next Meeting ==
-* Discussion about future meetings being on a diff day than 3rd Wed of each month.
-* Meeting Dates Pain and Possibility Poll
- https://docs.google.com/spreadsheets/d/1J19wt3L_DW2i0zszqOgum0XgWZIsAINBHhKGAfEWdKU/edit#gid=0
 * Date: March 14th
 * Location: Education South, room 113
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 * Minute-taker: Anna
 * Food by: Nancy
-* <span style="background: lime;">Action Item</span>: '''Anna''' to book Ed South for rest of 2016 for 2nd Monday.
 == Approval of Agenda, Minutes, Reports (5 min) ==
-* <span style="background: yellow;">Motion:</span> To approve this February agenda, the January 2016 minutes, and President's report as presented below. Moved by Anna Seconded by Nancy Motion Carried
+* <span style="background: yellow;">Motion:</span> To approve this February agenda, the January 2016 minutes, and President's report as presented below. Moved by Anna Seconded by Nancy. '''Motion Carried.'''
 === President's Report - Jon ===
-*[President's Report (March) (2016)] https://docs.google.com/document/d/19HeI0kzIdLVB9T-JFvmfwNf2bVNFEuJZzAmgC-o8Hw8/edit
+*[https://docs.google.com/document/d/19HeI0kzIdLVB9T-JFvmfwNf2bVNFEuJZzAmgC-o8Hw8/edit President's Report Feb 2016]
 === Treasurer's Report - Geoff ===
-*Treasurer's Report Feb 2016 https://drive.google.com/open?id=1sAdC-CiLLwBfRTBHW-t4tbnWCEgp_YglVibe0P3B2VQ
+*[https://drive.google.com/open?id=1sAdC-CiLLwBfRTBHW-t4tbnWCEgp_YglVibe0P3B2VQ Treasurer's Report Feb 2016]
+* <span style="background: lime;">Action Item</span>: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
-* Action item: Geoff to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
+* <span style="background: lime;">Action Item</span>: '''Geoff''' to check with Neil Carey or Guy regarding BWN rent cheques.
+* <span style="background: yellow;">Motion:</span> To close all RBC and TD bank accounts effective immediately, and transfer remaining funds to the Servus accounts. Moved by Jonathan. Seconded by Anna. '''Motion carried unanimously.'''
-* Action item: Geoff to check with Neil Carey or Guy regarding BWN rent cheques.
-* <span style="background: yellow;">Motion:</span> to close RBC and TD bank accounts effective immediately, and transfer remaining funds to the Servus accounts.  Moved by Jonathan.  Seconded by Anna.  Motion carried unanimously.
 === Executive Director's Report - Chris Chan ===
-*[https://docs.google.com/document/d/1bhfWWLNa192V1_J0FnTcqKjJ2PALIfw_z_CBH6q8L_o/edit ED Report 2016-01]
+*[https://docs.google.com/document/d/1bhfWWLNa192V1_J0FnTcqKjJ2PALIfw_z_CBH6q8L_o/edit ED Report 2016-01] - To be read and approved by board before March meeting
-* To be read and approved by board before March meeting
 == Current & Completed Business ==
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 * Sep 2015: Anna to post final financial policy to wiki.
 * Oct 2015: Anna will post the board vacancy (Alexey/Rachel/Nathan) to website.
 '''COMPLETED'''
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 === Terms of Reference for Committees (10 min)===
 * Dan has belatedly added three TORs for HR, Executive, and policy committees:
 ** HR: https://docs.google.com/a/edmontonbikes.ca/document/d/1mQiBtT0Kz3TIGCjDUSsuYgqGlB883NQqLabfgRxwXko/edit?usp=sharing
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 ** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg
-* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes.  Moved by: Dan.  Seconded by: Jonathan.  Motion carried.
+* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes.  Moved by: Dan.  Seconded by: Jonathan.  '''Motion carried.'''
-* <span style="background: lime;">Action Items:</span> Anna will post Executive, Policy, and HR ToR to the EBC wiki
+* <span style="background: lime;">Action Items:</span> '''Anna''' will post Executive, Policy, and HR ToR to the EBC wiki
 === Change to Monthly Board Meeting Date (15 min) Geoff ===
-*
+* Discussion about future meetings being on a diff day than 3rd Wed of each month.
-* Discussion notes:
+* Meeting Dates [https://docs.google.com/spreadsheets/d/1J19wt3L_DW2i0zszqOgum0XgWZIsAINBHhKGAfEWdKU/edit#gid=0 Pain and Possibility Poll]
-** Review Dates that work best (Geoff's spreadsheet)
+* Will change date to 2nd Monday of each month on a trial basis until next AGM in October.
-**Consider change (if any) on a trial basis until next AGM in October
+* <span style="background: lime;">Action Item</span>: '''Anna''' to book Ed South for rest of 2016 for 2nd Monday.
 == New Business ==
 === Committee Formation - Nancy(20 min)===
-*
 * Discussion notes:
-**We will be looking at page 4 and 5 of this document and determine which directors will be on which committees given the scope of work that has been outlined during our previous two retreats.  Would be good if people had an idea in advance which committees and/or projects they were wanting to work on.
+**We will be looking at [https://docs.google.com/document/d/1Af4lR4ZqY_fass11iVx31Ign_nWuTyWBEr-_Heb4-C4/edit?usp=sharing page 4 and 5] and determine which directors will be on which committees given the scope of work that has been outlined during our previous two retreats.  Would be good if people had an idea in advance which committees and/or projects they were wanting to work on.
-**https://docs.google.com/document/d/1Af4lR4ZqY_fass11iVx31Ign_nWuTyWBEr-_Heb4-C4/edit?usp=sharing
 * Nancy notes it was unclear as to the composition of the Strategic Planning Committee.
 * Would like to see some grouping of the board so that some of the action items from the last board strategic planning session can be carried out.
 * Jonathan would like directors to sign up for some responsibility under the three committees:
+** Strategic planning: Derek (chair), Adrian, Karl, Rachel, Anna
+** Human resources: Nancy (chair), Geoff, Adrian (secondary)
+** Policy: Dan (chair), Jasmine
-* Strategic planning: Derek (chair), Adrian, Karl, Rachel, Anna
+* <span style="background: lime;">Action Items:</span> '''All committee chairpersons''' to hold committee mtg and look through retreat action items.  Update the board on plan and progress since last planning session.
-* Human resources: Nancy (chair), Geoff, Adrian (secondary)
-* Policy: Dan (chair), Jasmine
-* <span style="background: lime;">Action Items:</span> all committees to have met and look through retreat action items.  Update the board on plan and progress since last planning session.
 == <i>In Camera</i> Session ==