Board Minutes October 2013: Difference between revisions
no edit summary
Anna Vesala (talk | contribs) |
Anna Vesala (talk | contribs) No edit summary |
||
| Line 25: | Line 25: | ||
== Welcome to New Board Members! (15 min)== | == Welcome to New Board Members! (15 min)== | ||
* Welcome and intros | * Welcome and intros | ||
* Review of how board meetings are run: Chair, agenda topics, how to participate in discussion (speakers list, hand signals, etc), how to participate in decision-making (motion and voting procedure, etc), how to take on action items between meetings | * Review of how board meetings are run: formal roles (Chair, secretary, etc), agenda topics, how to participate in discussion (speakers list, hand signals, etc), how to participate in decision-making (motion and voting procedure, etc), how to take on action items between meetings (tasks, committees, etc) | ||
* | * | ||
| Line 48: | Line 48: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 58: | Line 57: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 68: | Line 66: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 78: | Line 75: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 89: | Line 85: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 100: | Line 95: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 120: | Line 114: | ||
* Bookkeeper posting was finalized. | * Bookkeeper posting was finalized. | ||
* Need to determine the committee and process for reviewing applications and hiring. What is our timeline? | * Need to determine the committee and process for reviewing applications and hiring. What is our timeline? | ||
* Discussion notes: | |||
** | |||
** | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== BikeWorks South Location (15 min)=== | === BikeWorks South Location (15 min)=== | ||
| Line 128: | Line 126: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 135: | Line 132: | ||
* Recommendations for 2014 AGM? | * Recommendations for 2014 AGM? | ||
* Review Annual Report 2013 (TBC by Chris Chan) | * Review Annual Report 2013 (TBC by Chris Chan) | ||
* Discussion notes: | |||
** | |||
** | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Board Retreat Committee and Agenda (10 min)=== | === Board Retreat Committee and Agenda (10 min)=== | ||
| Line 146: | Line 147: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
| Line 152: | Line 152: | ||
* The Alberta Government's Board Development Program is a unique service that provides assistance to not-for-profit boards in the area of governance through workshops, consultations, and resource materials. [http://www.culture.alberta.ca/bdp/ culture.alberta.ca/bdp/] | * The Alberta Government's Board Development Program is a unique service that provides assistance to not-for-profit boards in the area of governance through workshops, consultations, and resource materials. [http://www.culture.alberta.ca/bdp/ culture.alberta.ca/bdp/] | ||
* Anna: To book the workshop, they require: "Guarantee that 75% of your board members are available and have committed to the above date" (i.e. 9 members of EBC). Workshops are ten hours and are scheduled for Friday evening (7 – 10 pm) and all day Saturday (9 am – 4 pm). Are we able to commit to Fri Jan 10 and Sat Jan 11? Or Fri Jan 17 and Sat Jan 18? | * Anna: To book the workshop, they require: "Guarantee that 75% of your board members are available and have committed to the above date" (i.e. 9 members of EBC). Workshops are ten hours and are scheduled for Friday evening (7 – 10 pm) and all day Saturday (9 am – 4 pm). Are we able to commit to Fri Jan 10 and Sat Jan 11? Or Fri Jan 17 and Sat Jan 18? | ||
* Discussion notes: | |||
** | |||
** | |||
* Action Items: '''Name''' will... by (deadline) | |||
== New Business == | == New Business == | ||
| Line 163: | Line 167: | ||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== BikeWorks Manager contract (10 min)=== | === BikeWorks Manager contract (10 min)=== | ||
| Line 173: | Line 176: | ||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Member/Community Survey (5 min)=== | === Member/Community Survey (5 min)=== | ||
| Line 180: | Line 182: | ||
** | ** | ||
** | ** | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||