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edits
Board Minutes January 2013: Difference between revisions
→New Business
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* Adam, Bernadette, Chris Corrigan to present final draft. | * Adam, Bernadette, Chris Corrigan to present final draft. | ||
* Discussion notes: still discussing words to use. Take out advocacy. Use "civic representation" | * Discussion notes: still discussing words to use. Take out advocacy. Use "civic representation" | ||
* <span style="background: yellow;">Motion:</span> '''Adam''' motions to pass Vision Statement as it appears in the email, and the Mission Statement using the words 'civic representation' instead of advocacy and "without the third sentence". | * <span style="background: yellow;">Motion:</span> '''Adam''' motions to pass Vision Statement as it appears in the email, and the Mission Statement using the words 'civic representation' instead of advocacy and "without the third sentence". | ||
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=== Calendar for 2013 (20 min) === | === Calendar for 2013 (20 min) === | ||
* In order to allow everyone on the board as well as committee volunteers (and potential committee volunteers!) to plan for full participation, we need to decide on and advertise dates (on EBC public and/or internal Google Calendar) for: | * In order to allow everyone on the board as well as committee volunteers (and potential committee volunteers!) to plan for full participation, we need to decide on and advertise dates (on EBC public and/or internal Google Calendar) for: | ||
* board meetings for 2013 | |||
** Feb 20th | |||
** March 20th | |||
** April 17th | |||
* board committee meetings: HR, Advocacy, Funding, etc. | |||
* Volunteer Appreciation event(s) | |||
* Mid-term evaluation session for our Board SMART goals (possibly a half day session) | |||
* Facilitation Workshop date (Sarah and Justin will book APIRG workshop) | |||
* Discussion notes: Divided discussion on planning in advance - approx 50% present seems interested. Several people note that they don't know their schedule that far in advance and this kind of planning is challenging, especially with not everyone present. | * Discussion notes: Divided discussion on planning in advance - approx 50% present seems interested. Several people note that they don't know their schedule that far in advance and this kind of planning is challenging, especially with not everyone present. | ||
=== Logging Board Volunteer Hours (5 min)=== | === Logging Board Volunteer Hours (5 min)=== | ||
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* Spreadsheet could have 1 summary page (total hrs for easy staff use on grants) and 12 individual pages with details of date, total hours and nature of activity (similar to BW volunteer log) | * Spreadsheet could have 1 summary page (total hrs for easy staff use on grants) and 12 individual pages with details of date, total hours and nature of activity (similar to BW volunteer log) | ||
* President could review and report on total board volunteer hours in monthly report. As per the draft Pres job description, this hours log would also allow for individual board member evaluation, support, and appreciation. | * President could review and report on total board volunteer hours in monthly report. As per the draft Pres job description, this hours log would also allow for individual board member evaluation, support, and appreciation. | ||
* Action Items: '''Adam''' will create and share a Board Member Volunteer Hours Log spreadsheet and share by January 30. | * Action Items: '''Adam''' will create and share a Board Member Volunteer Hours Log spreadsheet and share by January 30. | ||
=== Board Committees 2013 (5 min)=== | === Board Committees 2013 (5 min)=== | ||
* Simply formalizing what was discussed at the retreat about committees for this year. Which standing and ad hoc committees are being active? Who is Chair of each committee? | * Simply formalizing what was discussed at the retreat about committees for this year. Which standing and ad hoc committees are being active? Who is Chair of each committee? | ||
=== AB bicycle commuters conference (10 min)=== | === AB bicycle commuters conference (10 min)=== | ||
* Proposal to organize a conference to meet with commuter groups from around AB to share ideas, difficulties and solutions to problems we all face. | * Proposal to organize a conference to meet with commuter groups from around AB to share ideas, difficulties and solutions to problems we all face. | ||
== In Camera Session (__ min)== | == In Camera Session (__ min)== | ||