Board Minutes June 2026

Bike Edmonton Board Meeting Minutes for June 2026

Board meetings are open to Bike Edmonton members and the public.

• Location: BE storage space & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:Keith
• Minute-taker:Colin
• Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
• Staff attendance: Coreen
• Regrets:Derek K, Karl, Adam
• Absent:Brad
• Guests:Tom Forbes

Call to Order

• Meeting called to order by Keith at 650 pm.

Logistics for Next Meeting

• Date: August 10
• Location: BE storage space and Google Meet
• Chair: Keith
• Minute-taker: Adam

• Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

Approval of Agenda, Minutes, Reports (5 min)

• finish last months minutes re in camera and adjournment

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:	Keith
Seconded:	Rebecca

Aye	No	Abstain
All	None	None
Pass

President's Report

• [President's Report (Month) (Year)]

Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes. Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]
• Very strong year so far. Basically on plan when taking into account delayed bike sale.
• Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

MOTION

To approve to Finance Committee terms of reference that were circulated.
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]
• Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
• So close to sending out performance assessment feedback form!
• Colin working with Jan as part of LMCC to resolve conflicts with CA

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]
• Cristian working to optimize new Zeffy platform and website portal for donations

Advocacy Committee Report

• Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
• Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

Governance Committee Report

• Nothing to report
• Finalize two draft policies, just working through feedback (code of conduct for volunteers and users, conflict resolution)
• Board recruitment and renewal - need to know how many are coming back, how many more we will need, and seed list of potential new board members
• Working to re-bring bylaw update to this upcoming AGM

Co-directors' Report

• Very busy month, but lots of success!
• Trying to do less full service. Not aligned with core values, and takes up shop resources
• CSJ posting out - hiring underway!
• Looking to re-start adult learn-to-ride classes
• Hiring one more bike builder

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

Strategic Planning Update (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain