Board Minutes May 2026: Difference between revisions

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== Attendance ==
== Attendance ==
* Meeting Chair: Keith
* Meeting Chair: Keith
* Minute-taker:
* Minute-taker: Colin
* Board attendance:
* Board attendance: Rebecca, Derek K, Tom
* Staff attendance:
* Staff attendance: Coreen
* Regrets: Adam
* Regrets: Adam, Derek W, Reinier, Crisitan, Karl
* Absent:
* Absent:
* Guests:
* Guests:


== Call to Order ==
== Call to Order ==
* Meeting called to order by    at   pm.
* Meeting called to order by    at   6:58 pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
Line 29: Line 29:
{{Motion
{{Motion
   |motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
   |motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
   |first=
   |first= Keith
   |second=
   |second= Rebecca
   |yes=
   |yes= All
   |no=
   |no= 0
   |abstain=
   |abstain=
   |result=
   |result= 0
}}
}}


=== President's Report ===
=== President's Report ===
*[President's Report (Month) (Year)]
*Debriefed on excellent meeting with City of Edmonton winter path maintenance staff.  Will be meeting again to align on priorities for next winter
*Planned to meet with CoE for 107Ave ride to talk about infrastructure issues.  City backed out at last minute (claiming Keith had invited more people than the were comfortable with/did not know who would be there).  But Reid Clark and staff came along and were well engaged.
*Starting to talk about Grovener bike lane opposition.  Working with CoE and Paths for People to collaborate on building excitement
 


=== Treasurer's & Finance Committee Report ===
=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
*[Treasurer's Report (Month) (Year)]
*Approval of Terms of Reference.
*Approval of Terms of Reference. - Did not review in May, to review and approve in June


=== H.R. & Ops Committee Report ===
=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
*[H.R. Committee Report (Month) (Year)]
* Performance assessments for Co-directors in progress - targeting end of July
* Request for HR policy support to be sent out in Newsletter
* LMCC is up and running - Jan and Colin met for the first time.  Standard meetings will just be with Colin and Jan, with others to come as needed or interested


=== Fundraising Committee Report ===
=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
*[Fundraising Committee Report (Month) (Year)]
*Did not get CIOG this year - Rebecca looking into.  Might be related to financial reporting
*How to we make use of Zephy to better take e donations at outreach events such as the market?


=== Advocacy Committee Report ===
=== Advocacy Committee Report ===
*Discussed recent Alberta Government announcement of making it harder to build/keep bike lanes.


=== Governance Committee Report ===
=== Governance Committee Report ===
*Finalizing Volunteer code of Conduct policy.  Feedback received about including more content for staff, board, etc. but intent is to keep it simple, just volunteers, so that its easy to distribute to them and be understood.  Working with Alex to put it up in the shop somewhere


=== Co-directors' Report ===
=== Co-directors' Report ===
*


== Current & Completed Business ==
== Current & Completed Business ==
Line 90: Line 101:


== New Business ==
== New Business ==
* Strategic planning update


=== New Business Item 1 (__ min)===
=== New Business Item 1 (__ min)===

Latest revision as of 01:37, 12 May 2026

Bike Edmonton Board Meeting Minutes for May 2026

Board meetings are open to Bike Edmonton members and the public.

  • Location: BE Storage space & Google Meet
  • Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Keith
  • Minute-taker: Colin
  • Board attendance: Rebecca, Derek K, Tom
  • Staff attendance: Coreen
  • Regrets: Adam, Derek W, Reinier, Crisitan, Karl
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at 6:58 pm.

Logistics for Next Meeting

  • Date: June 14, 6:30pm
  • Location: BE storage space and Google meet
  • Chair: Keith
  • Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved: Keith
Seconded: Rebecca
Aye No Abstain
All 0
0

President's Report

  • Debriefed on excellent meeting with City of Edmonton winter path maintenance staff. Will be meeting again to align on priorities for next winter
  • Planned to meet with CoE for 107Ave ride to talk about infrastructure issues. City backed out at last minute (claiming Keith had invited more people than the were comfortable with/did not know who would be there). But Reid Clark and staff came along and were well engaged.
  • Starting to talk about Grovener bike lane opposition. Working with CoE and Paths for People to collaborate on building excitement


Treasurer's & Finance Committee Report

  • [Treasurer's Report (Month) (Year)]
  • Approval of Terms of Reference. - Did not review in May, to review and approve in June

H.R. & Ops Committee Report

  • [H.R. Committee Report (Month) (Year)]
  • Performance assessments for Co-directors in progress - targeting end of July
  • Request for HR policy support to be sent out in Newsletter
  • LMCC is up and running - Jan and Colin met for the first time. Standard meetings will just be with Colin and Jan, with others to come as needed or interested

Fundraising Committee Report

  • [Fundraising Committee Report (Month) (Year)]
  • Did not get CIOG this year - Rebecca looking into. Might be related to financial reporting
  • How to we make use of Zephy to better take e donations at outreach events such as the market?

Advocacy Committee Report

  • Discussed recent Alberta Government announcement of making it harder to build/keep bike lanes.

Governance Committee Report

  • Finalizing Volunteer code of Conduct policy. Feedback received about including more content for staff, board, etc. but intent is to keep it simple, just volunteers, so that its easy to distribute to them and be understood. Working with Alex to put it up in the shop somewhere

Co-directors' Report

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

COMPLETED

Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

Business Item 2 (__ min)

  • Discussion notes:

New Business

  • Strategic planning update

New Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:


In Camera Session

MOTION
To move in camera.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Please list how long you believe your topic will take to discuss:
    • Name (___ min)
    • Name (___ min)
MOTION
To move out of camera] discussion.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


Adjournment

MOTION
To adjourn the meeting at __pm.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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