Board Minutes November 2025

Bike Edmonton Board Meeting Minutes for November 2025

Board meetings are open to Bike Edmonton members and the public.

• Location: Stanley Milner
• Start Time: Noon

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Colin, Derek K, Tom, Karl, Rebecca, Keith
• Staff attendance: none
• Regrets: Derek W
• Absent: Brad
• Guests: Cristian Gutierrez

Call to Order

• Meeting called to order by Keith at 1158 am.

Logistics for Next Meeting

• Date: December 1, 6:30pm
• Location: Bike Cellar
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes, and reports as presented below.
Moved:	Keith
Seconded:	Adam

Aye	No	Abstain
all	nonw

President's Report

• Took a new councillor to on a bike ride with us and other advocacy groups, with a productive meeting and positive social media engagement.
• Met with other cycling groups and talked about our plans for the next year and the incoming council.
• Took steps to update our Societies registration
• Will take our contact information for Service Alberta

Treasurer's & Finance Committee Report

• None - Derek in Japan.

H.R. & Ops Committee Report

• Colin as one-on-ones coming up with co-directors-- will see if priorities/understanding changes after that. Next will be performance reviews.

Fundraising Committee Report

• Rebecca ready to complete CIOG reporting and re-application.
• Colin has spoken to co-directors re implementation of Eco Trust grant, and they are on the same page with wanting to get moving on that.

Advocacy Committee Report

• Karl was in Ontario and met with Cycle Ontario director, talked about hypotheticals re notwithstanding. Was on the bike ride with Keith as above. Putting together an annual report. We agreed to give Paths for People $500 for taking lead on the HLB project. Alberta Cycling Coalition is winding down and asking the Alberta Bike Association to take over some of their roles in safety and education-- that will play into our Advocacy Committee somehow. and Sarah Bisbee of Let's Bike There will join out Advocacy Committee.

Bargaining Committee Report

• No report.

Governance Committee Report

• Failed to pass bylaw changes at the AGM. Tom talked further with our member John who led the concerns, who was adamant that general membership must approve the membership-- this perspective comes from his role on a housing co-op, which is a different situation. This may be a gray area in our bylaws currently. We will engage members more before trying again.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:	Adam
Seconded:	Keith

Aye	No	Abstain
all	none

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:	Adam
Seconded:	Tom

Aye	No	Abstain
all	none

Adjournment

MOTION

To adjourn the meeting at _1259_pm.
Moved:	Adam
Seconded:	Rebecca

Aye	No	Abstain
all	none