2025 AGM: Difference between revisions
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== Bike Edmonton Annual General Meeting Minutes for | == Bike Edmonton Annual General Meeting Minutes for 2025 == | ||
* Location: Strathcona Community League Upper Hall | * Location: Strathcona Community League Upper Hall | ||
* Date: October 26, | * Date: October 26, 2025, 1pm. | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: Keith | * Meeting Chair: Keith | ||
* Minute-taker: Adam | * Minute-taker: Adam | ||
* Attendance: | * Attendance: 26 members in good standing | ||
| Line 26: | Line 26: | ||
|first= Adam | |first= Adam | ||
|second= Heather | |second= Heather | ||
|yes= | |yes=All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
| Line 37: | Line 37: | ||
|first= Nathan Binnema | |first= Nathan Binnema | ||
|second= Adam | |second= Adam | ||
|yes= | |yes=All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
| Line 70: | Line 70: | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
* | *Coming out of the year with a surplus is fantastic. General account is at ~150k (will be more depleted by March). | ||
*Casino yielded $85k, the largest ever. That funds our rent for 2 years! | |||
*We'd like to have more volunteers on the finance committee, folks with experience in finance or accounting to act as a sounding board for the treasurer. | |||
* | *Goal for this year to define and manualize some procedures for the ease and benefit of future boards. | ||
*We'll spent a little more on advocacy (1% of budget, which is 2x last year). | |||
{{Motion | {{Motion | ||
|motion=To receive the reports as presented. | |motion=To receive the reports as presented. | ||
|first= | |first= Heather | ||
|second= | |second= Jeff Davis | ||
|yes= | |yes= | ||
|no=0 | |no=0 | ||
| Line 87: | Line 88: | ||
== Budget 2025-26 == | == Budget 2025-26 == | ||
* | * | ||
{{Motion | {{Motion | ||
|motion=To | |motion=To accept the 2025-26 budget as presented. | ||
|first= | |first= Heather | ||
|second= | |second= Nathan Binnema | ||
|yes= | |yes=All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== More Discussion == | |||
===Marcel speaks on the OSFM Bike Valet=== | |||
*User numbers were >double last year. | |||
*Possible ideas for next year: expand to Sundays; expand bike repair services (leads to higher donations); register to bikes to Bike Index; selling merchandise; be a part of the CoE Public Realm Strategy. | |||
== Special Resolution to Amend the Bylaws == | == Special Resolution to Amend the Bylaws == | ||
* | * There was concern as to why the bylaws as circulated did not require the board to present the budget at the AGM. | ||
* A questions was also raised as to why AGMs are open to the public. | |||
* Due to the first point, the bylaw changes were not moved today. | |||
== Board Elections == | == Board Elections == | ||
*Continuing: Adam, Rebecca, Derek W, Derek K, Colin, Karl, Thomas, Brad | |||
*Nominations: | *Leaving: Heather, Stella, Matt | ||
*Nominations: Reiniers Lamers, Keith Heslinga (re-election), Christian Gutierrez. | |||
{{Motion | {{Motion | ||
|motion=To accept the nominations. | |motion=To accept the nominations. | ||
|first= | |first= Adam | ||
|second= | |second= Heather | ||
|yes= | |yes=All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result=Carried | |result=Carried | ||
| Line 135: | Line 130: | ||
{{Motion | {{Motion | ||
|motion=To adjourn. | |motion=To adjourn. | ||
|first= | |first= Keith | ||
|second= | |second= Adam | ||
|yes= | |yes=All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2023-24 Board minutes]] | [[Category:2023-24 Board minutes]] | ||
Latest revision as of 16:20, 6 November 2025
Bike Edmonton Annual General Meeting Minutes for 2025
- Location: Strathcona Community League Upper Hall
- Date: October 26, 2025, 1pm.
Attendance
- Meeting Chair: Keith
- Minute-taker: Adam
- Attendance: 26 members in good standing
- Membership Lookup: https://apps.bikeedmonton.ca/membership/
- Attendance Record: https://docs.google.com/spreadsheets/d/14XfGzURnjQx1uRmV16tbRfd10WwLnnYO8L1lXDL5aCY/edit?gid=0#gid=0
Call to Order
- Meeting called to order by Keith at 13:23pm.
- Land acknowledgment (Keith)
- Explain “Members In Good Standing” voting for motions (Tom): A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues. Anyone may become a member today in order to join the board, but only Members in Good Standing can vote.
Approval of Agenda
| To approve the agenda. | ||
| Moved: | Adam | |
| Seconded: | Heather | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Carried | ||
Approval of Minutes from 2024 Annual General Meeting
| To approve the minutes from the 2024 Annual General Meeting | ||
| Moved: | Nathan Binnema | |
| Seconded: | Adam | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Carried | ||
Reports
President's Report
- Keith has been president for 1.5yrs and is happy to be involved. This year has been great-- we've made money-- staff and volunteer have made consolidated shop hopping busy.
- Also a good year for advocacy, partnering with Paths for People and other orgs, and "Bike Nerd" visited to the city. Partnered with YEG Cycling Coalition to GOTV in the municipal election-- and it seems like results were good. A sympathetic counsellor stopped by the bike valet and mentioned to Marcel how great the cycling community is at showing up at the polls- being useful to a politician is an important step in holding political power.
- Collective Agreement was approved at the committee level by the union and ratified by the board, worker ratification expected soon.
- This year the board retained all it's members for the whole year! Which is exceptional, and good.
Co-Directors Report
- Fantastic feedback from happy shop users was shared.
- We have a 40-year history, and that's been confirmed as the longest-running community bike shop in Canada!
- 51 bells, 924 ties, 428 lights, 484 sets of brake pads, etc, sold.
- Found bikes for 386 riders.
- 17 bike repair courses. Dedicated volunteer nights on Friday. Bike building nights on Mondays.
- Waste Reduction grant.
- Crisis intervention training took place (shout out to Ken Amesbury).
- Improvements to the space. Expanded off-site storage.
- Extended public hours to 5d/wk.
- Right to Ride program supports low income riders (shout out to Jonathan Woelber).
- Winter cycling program feedback was great. "I always thought winter cycling would be so much harder and scarier than it really is."
- Recently $50K Eco-Trust grant to expand our bike refurbishing/recycling.
- Volunteers: contribute immensely. Many hours contributed.
- Net sales up 5% over last year.
- Volunteer appreciation party later this month!
Treasurer's Report
- Coming out of the year with a surplus is fantastic. General account is at ~150k (will be more depleted by March).
- Casino yielded $85k, the largest ever. That funds our rent for 2 years!
- We'd like to have more volunteers on the finance committee, folks with experience in finance or accounting to act as a sounding board for the treasurer.
- Goal for this year to define and manualize some procedures for the ease and benefit of future boards.
- We'll spent a little more on advocacy (1% of budget, which is 2x last year).
| To receive the reports as presented. | ||
| Moved: | Heather | |
| Seconded: | Jeff Davis | |
| Aye | No | Abstain |
|---|---|---|
| 0 | ||
| Carried | ||
Budget 2025-26
| To accept the 2025-26 budget as presented. | ||
| Moved: | Heather | |
| Seconded: | Nathan Binnema | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Carried | ||
More Discussion
Marcel speaks on the OSFM Bike Valet
- User numbers were >double last year.
- Possible ideas for next year: expand to Sundays; expand bike repair services (leads to higher donations); register to bikes to Bike Index; selling merchandise; be a part of the CoE Public Realm Strategy.
Special Resolution to Amend the Bylaws
- There was concern as to why the bylaws as circulated did not require the board to present the budget at the AGM.
- A questions was also raised as to why AGMs are open to the public.
- Due to the first point, the bylaw changes were not moved today.
Board Elections
- Continuing: Adam, Rebecca, Derek W, Derek K, Colin, Karl, Thomas, Brad
- Leaving: Heather, Stella, Matt
- Nominations: Reiniers Lamers, Keith Heslinga (re-election), Christian Gutierrez.
| To accept the nominations. | ||
| Moved: | Adam | |
| Seconded: | Heather | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Carried | ||
Adjournment
| To adjourn. | ||
| Moved: | Keith | |
| Seconded: | Adam | |
| Aye | No | Abstain |
|---|---|---|
| All | ||
| Carried | ||