Bike Edmonton

Board Minutes February 02 2021: Difference between revisions

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes were approved at the February 16, 2021 Board meeting.'''''


== Bike Edmonton Board Meeting Minutes for February 2021 ==
== Bike Edmonton Board Meeting Minutes for February 2, 2021 ==


Board meetings are open to Bike Edmonton members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Date: Monday, February 16, 2021
* Date: Monday, February 2, 2021
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
* Start Time: 7:00pm
* Start Time: 7:00pm
Line 15: Line 15:
* '''Minute-taker:''' Matt
* '''Minute-taker:''' Matt
* '''Food by:''' n/a
* '''Food by:''' n/a
* '''Board attendance:'''  
* '''Board attendance:''' Sarah R., Matt H., Jarett S., Roy C., Rachel K.
* '''Staff attendance:'''  
* '''Staff attendance:'''  
* '''Regrets:''' Annya
* '''Regrets:''' Annya
* '''Absent:'''  
* '''Absent:''' Keith H.
* '''Guests:'''
* '''Guests:''' Andi Eng


== Call to Order ==
== Call to Order ==
* Meeting called to order by at pm.
* Meeting called to order by Sarah at 7:16 pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date: Monday, , 2021
* Date: Tuesday, February 16 , 2021
* Location:  
* Location: Google Meet
* Chair:  
* Chair: Sarah
* Minute-taker:  
* Minute-taker: Matt
* Food by: n/a
* Food by: n/a


== Announcements ==
== Introduction of Andi Eng ==
* Remember to record your [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!]
* I  am a 14-year resident of Edmonton. Moved here to complete my graduate studies at the U of A. Started embracing Edmonton as "home" and as a community about 5 years ago when I joined November Project (and where I met Keith). Since then I have really come to love Edmonton and all of the potential that we have as intersectional members of our various communities have to come together to make our city and our world better. I hadn't owned a bike since I was a child, but in the wake of some life events, I decided I needed one. In the Spring of 2018, I went to the Southside location one day on my way home from work. Coreen helped me find a frame and build a bike for myself. Since then, I have built a second bike at Bike Edmonton, and become a huge promoter of the organization.


== Approval of Agenda ==
{{Motion
  |motion=To approve this February 16 agenda.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
== Approval of Last Meeting's Minutes ==
{{Motion
  |motion=To approve the [[Board Minutes January 2021|January 2021]] minutes.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
== Reports ==
=== President's Report - Sarah (2 mins) ===
* [ President's Report]
=== Treasurer's Report - Roy (2 mins) ===
* [ Treasurer's Report]
=== Executive Committee Report - Sarah (1 min) ===
* [ Executive Committee Report]
=== HR Committee Report - Sarah (1 min) ===
* [ HR Committee Report]
=== Governance Committee Report ===
* Hasn't met yet
=== Approval of Reports ===
{{Motion
  |motion=To approve the President's, Treasurer's, Executive Committee, and HR Committee reports as presented above.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
== Action Item Follow Up ==
=== Update on meeting with Councillor Knack regarding the City's Touch the Water Project - Keith & Matt (5 min) ===
*
===  - Sarah (1 min) ===
*
==== Action Items ====
*
== New Business ==
=== Engaging our Membership - Sarah (10 mins) ===
* Can we engage our membership separately from our advocacy?
* Some ideas include spotlighting our social media followers by engaging them in tagging their posts with some specific hashtag and then selecting posts to feature (e.g. via a quote tweet). We don't have to come up with the content, so would not be too onerous for us to complete
* Post Board member profiles one at a time as a weekly or monthly highlight?
* Can we update our Facebook page? (Andi has extensive social media comms experience so she might have some suggestions). Can we create a new Facebook page and link them?
==== Action Items ====
===  Election Advocacy- Sarah (5 min) ===
* Chris has been working on some things they are:
**
* Do we want to focus on any specific election advocacy?
* If we do, is there anything we want to add change about Chris' work so far? What would our focus look like?
** Could be a good idea to encourage our membership to signup for Edmonton's Insight Community to be notified of City of Edmonton surveys that they can engage in if it interests them
* Should we have a Advocacy Committee?
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
==== Action Items ====
===  Update on the Touch the Water Project - Keith & Matt (5 min) ===
* What is our final position?
* How will we disseminate our position to the public/our membership?
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
==== Action Items ====
=== NPBI Update - Keith (10 mins) ===
*
==== Action Items ====
=== Staff/Operations Update - Chris (10 min) ===
*
== In Camera ==
{{Motion
{{Motion
   |motion=To go in camera
   |motion=To appoint Andi Eng to the 2021 Bike Edmonton Board effective immediately
   |first=  
   |first= Matt H.
   |second=  
   |second= Roy C.
   |yes=  
   |yes= 6
   |no=
   |no= 0
   |abstain=
   |abstain= 0
   |result=  
   |result= Carried
}}
}}
* Keith H. provided his vote of "yes" via email to the entire Board on January 30, 2021


{{Motion
{{Motion
   |motion=To go out of camera
   |motion= To elect Andi Eng to the interim Secretary position effective immediately
   |first=  
   |first= Roy C.
   |second=  
   |second= Rachel K.
   |yes=  
   |yes= 6
   |no=  
   |no= 0
   |abstain=
   |abstain= 0
   |result=  
   |result= Carried
}}
}}
 
* Keith H. provided his vote of "yes" via email to the entire Board on January 30, 2021
== Board Volunteer Hour Tracking - ALL BOARD (2 min) ==
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]


== Adjournment ==
== Adjournment ==
 
* Meeting adjourned at 7:38 pm
{{Motion
  |motion=To adjourn the meeting.
  |first=
  |second=
  |yes=
  |no= 
  |abstain=
  |result=
}}


[[Category:minutes]]
[[Category:minutes]]
[[Category:2020-2029 Board minutes]]
[[Category:2020-2021 Board minutes]]

Latest revision as of 23:48, 3 May 2021

These minutes were approved at the February 16, 2021 Board meeting.

Bike Edmonton Board Meeting Minutes for February 2, 2021

Board meetings are open to Bike Edmonton members and the public.

  • Date: Monday, February 2, 2021
  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please email [email protected] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

  • Meeting Chair: Sarah
  • Minute-taker: Matt
  • Food by: n/a
  • Board attendance: Sarah R., Matt H., Jarett S., Roy C., Rachel K.
  • Staff attendance:
  • Regrets: Annya
  • Absent: Keith H.
  • Guests: Andi Eng

Call to Order

  • Meeting called to order by Sarah at 7:16 pm.

Logistics for Next Meeting

  • Date: Tuesday, February 16 , 2021
  • Location: Google Meet
  • Chair: Sarah
  • Minute-taker: Matt
  • Food by: n/a

Introduction of Andi Eng

  • I am a 14-year resident of Edmonton. Moved here to complete my graduate studies at the U of A. Started embracing Edmonton as "home" and as a community about 5 years ago when I joined November Project (and where I met Keith). Since then I have really come to love Edmonton and all of the potential that we have as intersectional members of our various communities have to come together to make our city and our world better. I hadn't owned a bike since I was a child, but in the wake of some life events, I decided I needed one. In the Spring of 2018, I went to the Southside location one day on my way home from work. Coreen helped me find a frame and build a bike for myself. Since then, I have built a second bike at Bike Edmonton, and become a huge promoter of the organization.
MOTION
To appoint Andi Eng to the 2021 Bike Edmonton Board effective immediately
Moved: Matt H.
Seconded: Roy C.
Aye No Abstain
6 0 0
Carried
  • Keith H. provided his vote of "yes" via email to the entire Board on January 30, 2021
MOTION
To elect Andi Eng to the interim Secretary position effective immediately
Moved: Roy C.
Seconded: Rachel K.
Aye No Abstain
6 0 0
Carried
  • Keith H. provided his vote of "yes" via email to the entire Board on January 30, 2021

Adjournment

  • Meeting adjourned at 7:38 pm
Retrieved from "https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_02_2021&oldid=5593"