Board Development Workshop - February 2012: Difference between revisions

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**Policies on dealing with facility issues (theft, etc)
**Policies on dealing with facility issues (theft, etc)
**Policies re. volunteer access to assets (keys, cash, etc)
**Policies re. volunteer access to assets (keys, cash, etc)
**Develop key messages for appointed spokespeople (bikepaths, helmets, sidewalks)
**Develop key messages for appointed spokespeople (bikepaths, helmets, sidewalks) (7*)
**Data backup and encryption consderation (review processes) (password protection and servers)
**Data backup and encryption consderation (review processes) (password protection and servers) (1*)
**Review and discuss risks
**Review and discuss risks
**Share and document knowledge
**Share and document knowledge (1*)
**Schedule annual
**Schedule annual
*Risks
*Risks
Line 37: Line 37:
*Action items
*Action items
**Vision Statement
**Vision Statement
**Board member job description (including time commitments etc)
**Board member job description (including time commitments etc) (1*)
**Transition plan to greater “Policy Board” activities and policy
**Transition plan to greater “Policy Board” activities and policy (5*)
**Define target audience
**Define target audience
**6 month review of GMI/responsibilties
**6 month review of GMI/responsibilties
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**Helmet policy (position)
**Helmet policy (position)
**Riding on sidewalks policy (position)
**Riding on sidewalks policy (position)
**Target/mission/vision updated
**Target/mission/vision updated (3*)
**Update policy making policy?
**Update policy making policy?
***how policy is created (ie. in pairs etc)
***how policy is created (ie. in pairs etc)
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*Action Items
*Action Items
**Finish committee TORs
**Finish committee TORs
**Review Bikeworks:commitee vs. staff Roles
**Review Bikeworks:commitee vs. staff Roles (6*)
**Review committees for overlap with staff responsibility
**Review committees for overlap with staff responsibility (3*)
**volunteer recruitment for committees
**volunteer recruitment for committees
===Managing the Work===
===Managing the Work===
===Building a Better Board===
===Building a Better Board===
*Action Items
*Action Items
**Recruitment (nominating) committee  
**Recruitment (nominating) committee (3*)
**Orientation manual for new board members
**Orientation manual for new board members (3*)
**Orientation session planning session
**Orientation session planning session
**Casual/Informal event
**Casual/Informal event

Revision as of 03:46, 21 February 2012

Agenda

Introduction

  • What are your expectations?
    • Representing the membership
    • Policy importance?
    • How to get a committee working
    • How to engage non-board volunteers
    • Board roles and responsibilties
    • Team building/fun
    • Building in habits of making time for commitments
    • Getting things done

Legal and Ethical

  • Action Items
    • Policies on dealing with facility issues (theft, etc)
    • Policies re. volunteer access to assets (keys, cash, etc)
    • Develop key messages for appointed spokespeople (bikepaths, helmets, sidewalks) (7*)
    • Data backup and encryption consderation (review processes) (password protection and servers) (1*)
    • Review and discuss risks
    • Share and document knowledge (1*)
    • Schedule annual
  • Risks
    • high number of people with keys to space
    • aggressive patrons
    • access to funds (many people)
    • perception of organization due to actions of members
    • past reputation (are we bound by that?)
    • access to data
    • technology - data backups
    • remittances to CRA
  • A Board Dilemma
    • How would you define the problem(s)?
    • Why did it happen?
    • What are the possible consequences for the board, individual board members and the organisation?
    • What is the learning from this case you can apply to your organisation?

Roles and Responsibilities

  • Action items
    • Vision Statement
    • Board member job description (including time commitments etc) (1*)
    • Transition plan to greater “Policy Board” activities and policy (5*)
    • Define target audience
    • 6 month review of GMI/responsibilties

Policy Development

  • Action Items
    • Bike path policy (position)
    • Governance style policy
    • Helmet policy (position)
    • Riding on sidewalks policy (position)
    • Target/mission/vision updated (3*)
    • Update policy making policy?
      • how policy is created (ie. in pairs etc)
      • add #10 - reference to other related policies

Committees

  • Action Items
    • Finish committee TORs
    • Review Bikeworks:commitee vs. staff Roles (6*)
    • Review committees for overlap with staff responsibility (3*)
    • volunteer recruitment for committees

Managing the Work

Building a Better Board

  • Action Items
    • Recruitment (nominating) committee (3*)
    • Orientation manual for new board members (3*)
    • Orientation session planning session
    • Casual/Informal event
    • BDP workshop in 2-4 years
    • Evaluation process

Action Plan and Closing

Goals Who? Finish Date
Develop key messages for appointed spokespeople (bike paths, helmets, sidewalks) Duncan March meeting
Review committees for overlap with staff responsibilities Individual committee chairs Review for Feb, revise for March
Board member job descriptions Exec May
Transition plan to greater "policy board" activities and governance policy Anna June

Parking Lot

  • Reporting/following Grant requirements
  • Charity Status
  • Grant applications
  • Staff spending authority
  • Representing membership

Resources

  • BDP Website
  • BDP Workbooks
  • Volunteer Resource Centre
  • Lawyer Referral Service (1-800-661-1095)

Ground Rules

  • Be on time
  • Solid facilitation
  • Keep on task
  • Participation from all
  • Take your turn speaking
  • Be present
  • confidentiality
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