Board Development Workshop - February 2012

Agenda

Introduction

• What are your expectations?
  • Representing the membership
  • Policy importance?
  • How to get a committee working
  • How to engage non-board volunteers
  • Board roles and responsibilties
  • Team building/fun
  • Building in habits of making time for commitments
  • Getting things done

Legal and Ethical

• Action Items
  • Policies on dealing with facility issues (theft, etc)
  • Policies re. volunteer access to assets (keys, cash, etc)
  • Develop key messages for appointed spokespeople (bikepaths, helmets, sidewalks)
  • Data backup and encryption consderation (review processes) (password protection and servers)
  • Review and discuss risks
  • Share and document knowledge
  • Schedule annual
• Risks
  • high number of people with keys to space
  • aggressive patrons
  • access to funds (many people)
  • perception of organization due to actions of members
  • past reputation (are we bound by that?)
  • access to data
  • technology - data backups
  • remittances to CRA
• A Board Dilemma
  • How would you define the problem(s)?
  • Why did it happen?
  • What are the possible consequences for the board, individual board members and the organisation?
  • What is the learning from this case you can apply to your organisation?

Roles and Responsibilities

• Action items
  • Vision Statement
  • Board member job description (including time commitments etc)
  • Transition plan to greater “Policy Board” activities and policy
  • Define target audience
  • 6 month review of GMI/responsibilties

Policy Development

• Action Items
  • Bike path policy (position)
  • Governance style policy
  • Helmet policy (position)
  • Riding on sidewalks policy (position)
  • Target/mission/vision updated
  • Update policy making policy?
    • how policy is created (ie. in pairs etc)
    • add #10 - reference to other related policies

Committees

• Action Items
  • Finish committee TORs
  • Review Bikeworks:commitee vs. staff Roles
  • Review committees for overlap with staff responsibility
  • volunteer recruitment for committees

Building a Better Board

• Action Items
  • Recruitment (nominating) committee
  • Orientation manual for new board members
  • Orientation session planning session
  • Casual/Informal event
  • BDP workshop in 2-4 years
  • Evaluation process

Parking Lot

• Reporting/following Grant requirements
• Charity Status
• Grant applications
• Staff spending authority
• Representing membership

Resources

• BDP Website
• BDP Workbooks
• Volunteer Resource Centre
• Lawyer Referral Service (1-800-661-1095)

Ground Rules

• Be on time
• Solid facilitation
• Keep on task
• Participation from all
• Take your turn speaking
• Be present
• confidentiality