BikeWorks Committee: Difference between revisions

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Topics of focus
Topics of focus
* expansion
* policy development for BikeWorks
* communication of Board info and policies
* operational oversight of BikeWorks
* integration
* flags serious BikeWorks issues for board review
* notifies board of policy changes pertaining to BikeWorks
* resolution of disputes pertaining to BikeWorks


=== Terms of Reference (Proposed) ===
=== Terms of Reference (Proposed) ===
* The Terms of Reference (TOR) is used by a committee as a tool to help it guide its own direction, as well as to make clear its powers, boundaries, and role within the broader organization. It should answer most general questions that would arise during its work regarding the committee's relationship to the rest of EBC's governance structure. (e.g. does the hiring committee directly make job offers, or does it simply make hiring recommendations to the Board?) It should also answer, "what will this committee accomplish, what can I do as part of this committee, and why do we want to do this?"
* The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals.
* The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals.
* '''The following questions are examples of the kinds of considerations to make. The TOR doesn't have to answer every question, or go into every detail, nor are the questions exhaustive.'''


==== General Purpose ====
==== General Purpose ====
To develop policy that will guide BikeWorks operations in conjunction with the BikeWorks Coordinator.
To develop policy that will guide BikeWorks operations, in conjunction with the BikeWorks Coordinator.


==== Key Duties and Responsibilities ====
==== Key Duties and Responsibilities ====
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===== Reporting Relationship =====
===== Reporting Relationship =====
* Who will submit reports?
* The Chair will submit reports.
Chair.
* This will be done monthly, in written form (via email), in advance of each board meeting.
* How often will reports be made?
Monthly.
* When will they be submitted?
Up to mere minutes before the board meeting.
* How will they be submitted (written, oral)?
Written (online).


==== Composition and Appointments ====
==== Composition and Appointments ====
* How will the chair be nominated?
* The chair be nominated at the appropriate board meeting.
At board meeting.
* The board will select the chair from nominations.
* Who will select the chair from nominations?
* The president and the BikeWorks Coordinator shall be ex-officio members.
The board.
* Members will be self-nominated.  Voting members must be approved by the board.
* Who should be ex officio members?
* The chair cannot appoint members, but voting members must be approved by the board.
President, BikeWorks Coordinator.
* There should be between 3 and 12 members.
* How will members be selected?
* All members should represent the best interests of BikeWorks.
Members are self-nominated.  Voting members must be approved by the board.
* Can the chair appoint members?
No.  Voting members must be approved by the board.
* How many members should there be?
Between 3 and 12.
* Who should individual committee members represent?
All members should represent the best interests of BikeWorks.


==== Meetings ====
==== Meetings ====

Revision as of 23:34, 7 February 2012

BikeWorks

  • Chair: Micah
  • Members: Possible members to approach: Lee, Malcolm, Keith, Chris Corrigan, Adrian, Coreen

Topics of focus

  • policy development for BikeWorks
  • operational oversight of BikeWorks
  • flags serious BikeWorks issues for board review
  • notifies board of policy changes pertaining to BikeWorks
  • resolution of disputes pertaining to BikeWorks

Terms of Reference (Proposed)

  • The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals.

General Purpose

To develop policy that will guide BikeWorks operations, in conjunction with the BikeWorks Coordinator.

Key Duties and Responsibilities

Level of Authority
  • Is the committee's work public-facing?

Yes.

    • Can the committee make decisions regarding public-facing matters?

Yes.

    • Is board approval required?

For decisions that would make significant changes to BikeWorks operations.

    • Publications, blogs, and public representation?

No.

  • What authority does the committee have to make decisions involving cash? Limits, thresholds?

Yes, within approved BikeWorks budget.

  • What powers regarding privacy, security?
  • Access to member information?

Yes.

  • Can the committee enter into contracts (verbal included) on behalf of EBC?

No.

Reporting Relationship
  • The Chair will submit reports.
  • This will be done monthly, in written form (via email), in advance of each board meeting.

Composition and Appointments

  • The chair be nominated at the appropriate board meeting.
  • The board will select the chair from nominations.
  • The president and the BikeWorks Coordinator shall be ex-officio members.
  • Members will be self-nominated. Voting members must be approved by the board.
  • The chair cannot appoint members, but voting members must be approved by the board.
  • There should be between 3 and 12 members.
  • All members should represent the best interests of BikeWorks.

Meetings

  • How frequently will the committee meet, at minimum?

Semi-annually.

Resources

Financial
  • How much money, and over what time period, will the committee need to complete its goals?

Budget for BikeWorks is approved by the board.

Specific Annual Objectives

  • Goals with numbers, dates (e.g. 200 new members by June 2010)
  • Goals made measurable (e.g. 20% improved BikeWorks user satisfaction, measured using a survey developed by the committee)
  • Reason for prioritizing of these goals, if not clear

Approval Date and Review Date

  • When was this TOR approved by the board?

Meetings

Meeting Minutes

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